Instant Team Infrastructure: Auto-Create Shared Drives for Projects
Stop manually creating Shared Drives for every new project. Notis creates one instantly when your Jira project lands, complete with the right team and naming.
Trigger
New Project
Triggered when a new project is added in Jira
Action
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Why this helps
You create a new Jira project, then spend 20 minutes setting up a Shared Drive, inviting team members, and sending everyone the link. Meanwhile, people are asking 'where do I put the docs?'
- Project infrastructure appears instantly, no manual setup
- Team members always know where to find project docs
- Reduce onboarding time for new projects
- Keep project resources organized and discoverable
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Drive to Notis.
- 2Create an automation with 'New Project' as the trigger.
- 3Instruct Notis: 'When a new Jira project is created, create a Shared Drive in Google Drive with the same project name and add [list team member emails] as members.'
- 4Choose your notification channel.
- 5Create a test Jira project and confirm the Shared Drive appears in Google Drive with the correct team members added.
Questions about this workflow
Can I customize the Shared Drive name?
Yes. You can specify a naming pattern, e.g., 'Project: {jira_project_name}' or use your own structure in the prompt.
Can Notis automatically add specific team members?
Absolutely. List the email addresses or groups in your prompt, and Notis adds them as members when the Shared Drive is created.
What permissions do team members get?
Specify the role in your prompt: editor, commenter, or viewer. Notis applies it to all added members.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Drive. A trigger fires from one place; an action lands in another.
Jira triggers
Google Drive actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Project
Triggered when a new project is added in Jira
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Jira and Google Drive. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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