Keep Active Work Visible: Auto-Archive Closed Issues
Your Google Drive is cluttered with closed issues from six months ago. Notis moves them to archive as soon as they're marked Done, so you only see active work.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Move File
Tool to move a file from one folder to another in google drive. use when you need to reorganize files by changing their parent folder(s).
Why this helps
Closed issues pile up in your main Drive folder. You waste time scrolling past finished work to find active items. Your Drive becomes a graveyard of old projects.
- Keep your main Drive clean and focused on active work
- Build a searchable archive of completed projects
- Reduce cognitive load from visual clutter
- Automatically maintain folder structure without manual work
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Drive to Notis.
- 2Create an automation with 'Updated Issue' as the trigger.
- 3Prompt Notis: 'When a Jira issue status changes to Done, move the corresponding Google Drive file to the Archive folder. If the Archive folder doesn't exist, create it first.'
- 4Choose your notification channel.
- 5Test by resolving a Jira issue and confirming the Drive file moves to Archive within seconds.
Questions about this workflow
How does Notis identify the correct Drive file to move?
Notis matches the Jira issue key to the Drive file name. Ensure files follow a pattern like 'PROJ-123-Title' for reliable matching.
What if the file is in a subfolder, not the root?
Notis can search across all folders. In your prompt, specify where to look: 'across all project folders' or 'in the Active Issues folder.'
Can I archive to different folders based on issue type?
Yes. Specify different destinations: 'Move Bugs to the Bugs Archive, Features to the Features Archive, etc.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Drive. A trigger fires from one place; an action lands in another.
Jira triggers
Google Drive actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Project
Triggered when a new project is added in Jira
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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