Instant Access: Auto-Share Docs on Issue Assignment
Your teammate gets assigned a Jira issue but doesn't have access to the Drive folder. They ask you for a link. You hunt for it. Notis shares it automatically instead.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Issue gets assigned. Assignee spends 15 minutes asking for access to relevant docs. You dig through Drive, copy links, and send them over. By then, momentum is lost.
- Assignees get instant access to issue context
- Eliminate manual link-sharing and permission requests
- Get teams productive faster on new work
- Reduce repetitive admin work
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Drive to Notis.
- 2Create an automation with 'Updated Issue' as the trigger.
- 3Prompt Notis: 'When a Jira issue is assigned to someone, share the corresponding Google Drive folder [folder name pattern] with that person as an editor.'
- 4Choose your notification channel.
- 5Test by assigning a Jira issue and confirming the assignee receives Drive access within seconds.
Questions about this workflow
How does Notis find the right Drive folder to share?
Based on the Jira issue key, Notis searches Drive for matching folder names and shares it. Use consistent naming like 'PROJ-123-Title' for reliable matching.
What permission level should the assignee get?
Specify in your prompt: 'as an editor', 'as a commenter', or 'as a viewer'. Editor is common for issue owners.
What if the assignee already has access?
Notis checks first. If they're already a member, nothing happens. No duplicate notifications or errors.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Drive. A trigger fires from one place; an action lands in another.
Jira triggers
Google Drive actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Project
Triggered when a new project is added in Jira
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Jira and Google Drive. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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