Categorize Tasks in Airtable Based on Asana Tags
Tagging in Asana feels great until you realize those tags are invisible in Airtable. Notis listens for tags and automatically logs them as category records, so your taxonomy stays live in both places.
Trigger
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
You tag tasks in Asana for organization, but Airtable stays empty of that context, forcing you to re-categorize or lose the metadata that keeps work legible.
- Tags automatically become Airtable records
- One source of truth for project taxonomy
- No manual re-tagging
- Filter and report by tag instantly
Setup
Build it in a few focused steps.
- 1Connect Asana and Airtable to Notis (portal setup, once).
- 2Tell Notis: 'When a tag is added to a task in Asana, create a record in my Airtable categories table with the tag name and link it to the task record.'
- 3Select your notification channel for run reports.
- 4Choose 'Tag Added to Task' as your trigger.
- 5Test by tagging a task in Asana and verifying the category appears in Airtable.
Questions about this workflow
What if the tag already exists in Airtable?
Notis links the task to the existing tag rather than creating a duplicate, keeping your taxonomy clean.
Can I create a hierarchy of tags?
You can set up parent-child tag relationships in Airtable, and Notis respects them when linking new tags to tasks.
What happens if I remove a tag from a task?
Currently the automation handles new tags. For removals, you can set up a separate automation or manage that manually if it's rare.
Does this work with tags I create on the fly?
Yes. Any tag you add to any task triggers this automation, even if it's a new tag you just invented in that moment.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Asana to Airtable. A trigger fires from one place; an action lands in another.
Asana triggers
Airtable actions
Attachment Added to Task
Triggers when an attachment is added to a task.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
New Comment on Task
Triggers when a comment is added to a task in a project.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
New Task Created
Triggers when a new task is created in a project.
Create Field
Creates a new field within a specified table in an airtable base.
Task Moved to Section
Triggers when a task is moved to a section in a project.
Create multiple records
Creates multiple new records in a specified airtable table.
Tag Added to Task
Triggers when a tag is added to a task. Note: Asana's event structure is inverted for tag events — the resource is the task and the parent is the tag. So parent.gid gives the tag GID.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Task Updated
Triggers when a task is updated in a project.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
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When this happens · Trigger
Do this · Action
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