Dynamically Search and Update Notion from WhatsApp
Send a message mentioning a project name. Notis finds the matching Notion page and updates it with new information automatically.
Trigger
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Action
Search Notion page
Searches notion pages and databases by title; an empty query lists all accessible items, useful for discovering ids or as a fallback when a specific query yields no results.
Why this helps
You send updates about a project via WhatsApp, but you manually find the right Notion page to update it. This slows you down.
- Update the right Notion page without manually searching for it
- Enable context-aware automations based on message content
- Reduce friction to keeping Notion up-to-date
- Handle similar projects or items with intelligent matching
Setup
Build it in a few focused steps.
- 1Connect WhatsApp and Notion integrations.
- 2Create an automation: 'When I message Notis on WhatsApp about a project, find the matching Notion page and update its status.'
- 3Notis will search your Notion workspace for pages matching keywords in your message.
- 4Specify what to search for (project name, client name, etc.) and what to update.
- 5Test by sending a WhatsApp message mentioning a project and verify the right page is found and updated.
Questions about this workflow
What if multiple pages match the search?
Notis ranks matches by relevance and picks the best one. If there's ambiguity, it asks you to clarify.
Can I search by partial names or abbreviations?
Yes. Notis is flexible with matching. Use a project code, abbreviation, or partial name and it will find the right page.
What fields can be updated based on the search?
Any Notion page property. Tell Notis what to update (status, assignee, deadline) and it will make the change.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Notion. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Notion actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Whatsapp and Notion. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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