Convert WhatsApp Messages Into Task Rows
Your team sends you action items via WhatsApp. Notis converts each message into a task row with date received, content, and status.
Trigger
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Action
Create spreadsheet row
Inserts a new, empty row into a specified sheet of a google spreadsheet at a given index, optionally inheriting formatting from the row above.
Why this helps
Tracking action items from scattered WhatsApp messages instead of having them consolidated in a task tracker.
- Never lose an action item buried in WhatsApp chats
- See all incoming tasks in one place, sorted by date
- Update task status directly in the sheet as you complete them
Setup
Build it in a few focused steps.
- 1Connect WhatsApp and Google Sheets to Notis.
- 2Create an automation: 'When a new WhatsApp message arrives, create a new task row with the message content, sender name, date received, and status: not started.'
- 3Set the trigger to 'New Message Received' from a specific chat or group.
- 4Choose your notification channel.
- 5Send a test message and verify it creates a task row in your sheet.
Questions about this workflow
Can I filter which messages become tasks?
Absolutely. Tell Notis which chats or keywords to monitor—e.g., 'only create tasks from messages in my team group chat' or 'only if the message starts with TODO.'
How do I update task status?
Directly in the sheet. Change the status column from 'not started' to 'in progress' to 'done,' and Notis logs the change automatically.
Can I add due dates automatically?
Yes. If the WhatsApp message includes a date or deadline, ask Notis to extract it and populate a 'due date' column. Otherwise, leave it blank for manual entry.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Google Sheets. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Google Sheets actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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