Turn WhatsApp Messages Into Lead Records
Stop copy-pasting WhatsApp inquiries. Every incoming message lands in your leads sheet automatically, with sender info and timestamp.
Trigger
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Action
Append Values to Spreadsheet
Tool to append values to a spreadsheet. use when you need to add new data to the end of an existing table in a google sheet.
Why this helps
Manually copying prospect names and messages from WhatsApp into a spreadsheet—and forgetting to do it when things get busy.
- No more context-switching between WhatsApp and your spreadsheet
- Capture 100% of inbound inquiries without manual entry
- Build a searchable lead history automatically
Setup
Build it in a few focused steps.
- 1Connect your WhatsApp Business number and Google Sheets account to Notis (one-time setup in your portal).
- 2Ask Notis: 'Save every incoming WhatsApp message to my leads sheet with the sender's name, message content, and timestamp.'
- 3Choose WhatsApp as your trigger and set it to 'New Message Received' to activate the automation.
- 4Pick a channel (Telegram, email, or Slack) where Notis will notify you of each capture.
- 5Test by sending a WhatsApp message to your business number and verify it appears in your sheet.
Questions about this workflow
Does this capture media files from WhatsApp?
Notis captures the message metadata and text content. Images or videos are logged as 'media file received' without the file itself—keep media in WhatsApp for reference.
What if I want to skip spam or group chats?
Tell Notis to filter for one-on-one messages only, or exclude specific keywords. It's all done through plain language—no field mapping needed.
Can I add custom columns for follow-up status?
Yes. Notis creates the sheet columns based on your instructions. Ask for 'sender, message, timestamp, status (default: new)' and the sheet is set up automatically.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Google Sheets. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Google Sheets actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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