Share Approved WhatsApp Templates With Your Team
The moment WhatsApp approves your template, it's shared with your team in a Drive folder. Everyone sees the same approved version instantly.
Trigger
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Template approvals happen asynchronously, and teams struggle to track which templates are live. Manually sharing approved templates creates delays and version confusion.
- Instant visibility when templates are approved
- Single source of truth for approved messaging
- Team always uses the latest approved version
- Audit trail in Drive for compliance
Setup
Build it in a few focused steps.
- 1Connect WhatsApp Business Account and Google Drive to Notis.
- 2Create an automation: 'When a WhatsApp message template is approved, share it with the team folder in Google Drive.'
- 3Specify the Drive folder where approved templates should be shared.
- 4Test by submitting a template for approval; verify it auto-shares to the team Drive folder when approved.
Questions about this workflow
Can I organize templates by category or language?
Yes, set up Notis to organize templates in subfolders by category, language, or campaign type.
What happens if a template is rejected?
You can set Notis to log rejections in a separate folder for review and improvement.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Whatsapp to Google Drive. A trigger fires from one place; an action lands in another.
Whatsapp triggers
Google Drive actions
Message Status Updated
Triggers when a WhatsApp message status changes. IMPORTANT LIMITATION: WhatsApp Cloud API does not provide a native polling endpoint for message status. Status updates are ONLY delivered via webhooks in real-time. This trigger cannot directly poll the WhatsApp API for status updates. This trigger will return empty results as WhatsApp does not support this operation. To track message status updates, you must: 1. Set up a webhook endpoint to receive status notifications from WhatsApp 2. Store the webhook data in your own database 3. Use a different mechanism to query your stored webhook data For more information, see: - https://developers.facebook.com/docs/whatsapp/cloud-api/webhooks
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
New Message Received
Triggered in real time when your WhatsApp Business number receives an inbound message from a customer (text, media, location, or contact). Delivered via the Cloud API webhook.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Interactive Reply Received
Triggered when a customer taps a quick-reply button or selects an option from an interactive list message you sent.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Message Template Status Update
Triggered when the review status of a WhatsApp message template changes — for example approved, rejected, or flagged — on your WhatsApp Business Account.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
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