Monthly Deep Clean: Archive Year-Old Contacts Automatically
Every month, you should cull contacts who are clearly not going to convert. Notis does it for you: all contacts untouched in 12+ months go to the archive, clearing noise.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Why this helps
Your Hubspot grows with thousands of old prospects over years. They clutter your lists and make it hard to see which contacts are actually warm. Manually archiving is tedious, so it never happens.
- Hubspot stays focused on warm, active leads
- One less manual housekeeping task every month
- Removes dead weight so your metrics are cleaner and more actionable
- Ideal for founders who need a minimalist CRM
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis.
- 2Create an automation: 'On the first day of every month, archive all contacts in Hubspot that haven't had any activity (calls, emails, notes) for the past year.'
- 3Choose Notis Cron as your trigger, set it to run monthly, pick your notification channel.
- 4Run it manually once to verify it's archiving the right contacts, then you're set.
Questions about this workflow
How far back does it look for activity?
You define the threshold — 1 year, 18 months, whatever makes sense for your sales cycle.
Can I exclude certain contacts?
Yes. E.g., 'Don't archive VIP accounts or anyone with a contract.'
What if a contact re-engages after archiving?
You can restore them from Hubspot's recycling bin, or ask Notis to only archive contacts with a specific status or tag.
Does this affect unsubscribed contacts?
Notis can handle unsubscribed separately if you want to archive them more aggressively.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Telegram to Hubspot. A trigger fires from one place; an action lands in another.
Telegram triggers
Hubspot actions
New Message Received
Triggered when your bot receives a new message in a private chat, group, or supergroup. To receive every message in a group, Privacy Mode must be disabled for the bot in BotFather.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
New Channel Post
Triggered when a new post is published to a channel where your bot is an administrator.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Callback Query Received
Triggered when a user taps an inline keyboard button attached to one of your bot's messages.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Message Edited
Triggered when a message in a chat your bot can see is edited by its sender.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
New Chat Member
Triggered when a new member joins a group or supergroup the bot belongs to, including when the bot itself is added.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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