Automate Weekly Email Cleanup to Keep Your Inbox Lean
Each week, Notis identifies old, resolved emails and moves them to trash automatically. Your inbox stays focused on current work without manual cleanup.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
Neurodivergent founders let email clutter accumulate because archiving or deleting feels overwhelming. Inbox bloat makes it hard to find current work.
- Keep inbox lean without manual effort
- Reduce email clutter automatically
- Focus on current work without distraction
- Maintain inbox health on a regular schedule
Setup
Build it in a few focused steps.
- 1Connect Gmail to Notis.
- 2Ask Notis: 'Every Sunday night, move emails older than 3 months and marked as archived to the trash.'
- 3Choose 'Weekly on [day]' as your trigger and set Telegram for cleanup notifications.
- 4Wait for the scheduled run and verify old emails are moved to trash.
Questions about this workflow
How do I prevent important old emails from being deleted?
Notis only touches emails you've marked with a 'keep' label or specific rules you define, like 'don't touch emails about contracts.'
Can I be notified before emails are deleted?
Absolutely. Notis can send you a preview in Telegram before cleanup runs, so you can approve or skip specific emails.
What if I accidentally delete something important?
Emails move to Trash first, not permanently deleted. You have 30 days to recover them from Gmail's Trash folder.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Telegram to Gmail. A trigger fires from one place; an action lands in another.
Telegram triggers
Gmail actions
New Message Received
Triggered when your bot receives a new message in a private chat, group, or supergroup. To receive every message in a group, Privacy Mode must be disabled for the bot in BotFather.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Channel Post
Triggered when a new post is published to a channel where your bot is an administrator.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Callback Query Received
Triggered when a user taps an inline keyboard button attached to one of your bot's messages.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Message Edited
Triggered when a message in a chat your bot can see is edited by its sender.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
New Chat Member
Triggered when a new member joins a group or supergroup the bot belongs to, including when the bot itself is added.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Telegram and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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