Automatic Paid Invoice Labeling
Stop manually labeling paid invoices. Label them automatically and find records instantly.
Trigger
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
Paid invoices get lost in your inbox because you manually label them (or forget to). Tracking which invoices are paid vs. outstanding becomes a search-and-guess game.
- Your inbox stays organized without lifting a finger
- Finding paid invoices takes seconds instead of scrolling through dozens
- Reduces the cognitive load of remembering which invoices are settled
- Creates an audit trail in Gmail that syncs with Stripe
Setup
Build it in a few focused steps.
- 1Connect Stripe and Gmail, then create or identify your 'Paid' label in Gmail.
- 2Tell Notis: 'When an invoice payment succeeds in Stripe, add the Paid label to all emails about that invoice.'
- 3Set 'Invoice Payment Succeeded' as your trigger.
- 4Configure notifications so you see which invoices got labeled.
- 5Test by completing a real invoice payment and verify the related emails get labeled in Gmail.
Questions about this workflow
What if I don't have a 'Paid' label yet?
Notis can create one for you automatically. Just ask in your prompt: 'Create a label called Paid if it doesn't exist, then add it to the invoice email.'
Can I label by invoice amount?
Yes. Specify in your prompt: 'Only label invoices over $1000 as Paid' or whatever threshold matters.
Will this label emails I receive from the customer too?
Notis labels emails related to that specific invoice based on the transaction data, so it should catch the main invoice email and related threads.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Stripe to Gmail. A trigger fires from one place; an action lands in another.
Stripe triggers
Gmail actions
Charge Failed Trigger
Triggered when a direct charge fails in Stripe's legacy Charges API
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Checkout Session Completed Trigger
Triggered when a checkout session is completed in Stripe
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Invoice Payment Succeeded Trigger
Triggered when an invoice payment is successful in Stripe
Create label
Creates a new label with a unique name in the specified user's gmail account.
Payment Intent Failed Trigger
Triggered when a payment intent fails in Stripe
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Product Created Trigger
Triggered when a product is created in Stripe
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Subscription Added Trigger
Triggered when a subscription is added in Stripe
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Subscription Deleted Trigger
Triggered when a subscription is deleted in Stripe
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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