Batch-Log Email Activity from Slack into Hubspot
Your email team posts 'just sent campaign XYZ to 500 contacts' in Slack, but those email records never make it into Hubspot for compliance tracking. This automation creates the records instantly.
Trigger
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Action
Create a batch of emails
Creates multiple email objects for record-keeping (does not send emails) within hubspot crm in a single batch, allowing properties and associations to other crm objects to be set for each email.
Why this helps
Email compliance and analytics require records of what was sent to whom and when, but your team logs emails in Slack while Hubspot stays out of sync. Audits become stressful and reporting is incomplete.
- Keep email records and CRM in sync automatically
- Meet compliance requirements without manual logging
- Enable accurate email analytics across campaigns
- Reduce audit friction and reporting time
Setup
Build it in a few focused steps.
- 1Connect Slack and Hubspot to Notis.
- 2Create an automation: 'When an email campaign confirmation is posted in #email-ops, create an email record in Hubspot.'
- 3Set the trigger to your email operations channel.
- 4Define what constitutes an email announcement (keywords like 'sent', 'campaign', 'recipients').
- 5Test by posting 'Sent Q3 newsletter to 1000 contacts' and verify the record appears in Hubspot.
Questions about this workflow
What information gets captured in the email record?
Notis extracts the campaign name, recipient count, send date, and sender from the Slack message and creates an email engagement record in Hubspot.
Can I link the email to specific contacts or deals?
Yes. If the Slack message mentions customer segments, campaigns, or deals, Notis can link the email record to those objects in Hubspot.
Does this replace our email tracking integration?
No. This logs manual email confirmations for compliance. Your email platform integration continues to track automated sends independently.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Slack to Hubspot. A trigger fires from one place; an action lands in another.
Slack triggers
Hubspot actions
New Channel Created Trigger
Triggered when a new channel is created in Slack.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Direct Message Received
Triggered when a new direct message (DM) is sent to a user in Slack. Catches all DMs across all DM channels.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Message Reaction Added
Triggered when a reaction is added to a message in Slack. Supports optional filtering by channel and emoji name.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Message Reaction Removed
Triggered when a reaction is removed from a message in Slack. Supports optional filtering by channel and emoji name.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Reaction Added Trigger
DEPRECATED: use `SLACK_MESSAGE_REACTION_ADDED` instead. Triggered when a reaction is added to a message in Slack.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Reaction Removed Trigger
DEPRECATED: use `SLACK_MESSAGE_REACTION_REMOVED` instead. Triggered when a reaction is removed from a message.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
New Bot Message Received Trigger
DEPRECATED: use `SLACK_CHANNEL_MESSAGE_RECEIVED` with `is_bot_message=true` instead. Triggered when a new bot message is posted to a Slack channel.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
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When this happens · Trigger
Do this · Action
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