Archive Hubspot Products from External Systems
Your inventory or product management system sends a webhook when a product is discontinued. Notis automatically archives it in Hubspot so your sales and marketing teams see the change immediately.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Archive products
Archives multiple hubspot products by their ids.
Why this helps
Product discontinuations happen in your backend systems, but Hubspot records linger, confusing your sales team. Outdated products stay in use and appear in quotes long after they should have been retired.
- Archive products automatically when they're discontinued
- Keep Hubspot product catalog current and trustworthy
- Prevent sales team from quoting discontinued products
- Sync product lifecycle across all your systems
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis in the portal.
- 2Create a webhook automation: 'When I receive a webhook from my inventory system about discontinued products, archive them in Hubspot.'
- 3Notis generates a unique webhook URL for you to provide to your external system.
- 4Configure your inventory system to send a POST request to that URL when products are discontinued.
- 5Include the product ID or name in the webhook payload so Notis can find and archive the right record.
Questions about this workflow
What format should the webhook payload be?
You define it. Common formats are JSON with product_id or name. Notis can adapt to your system's output format.
Can I send multiple products in one webhook?
Yes. Notis can batch-process multiple product IDs from a single webhook call.
What if a product doesn't exist in Hubspot?
Notis logs the mismatch and alerts you. You can then investigate why the product isn't in your CRM.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Slack to Hubspot. A trigger fires from one place; an action lands in another.
Slack triggers
Hubspot actions
New Channel Created Trigger
Triggered when a new channel is created in Slack.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Channel Message Received
Triggered when a message is posted in a Slack channel (public, private, or multi-party IM). Does NOT match direct messages.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Direct Message Received
Triggered when a new direct message (DM) is sent to a user in Slack. Catches all DMs across all DM channels.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Message Reaction Added
Triggered when a reaction is added to a message in Slack. Supports optional filtering by channel and emoji name.
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Message Reaction Removed
Triggered when a reaction is removed from a message in Slack. Supports optional filtering by channel and emoji name.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Reaction Added Trigger
DEPRECATED: use `SLACK_MESSAGE_REACTION_ADDED` instead. Triggered when a reaction is added to a message in Slack.
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Reaction Removed Trigger
DEPRECATED: use `SLACK_MESSAGE_REACTION_REMOVED` instead. Triggered when a reaction is removed from a message.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
New Bot Message Received Trigger
DEPRECATED: use `SLACK_CHANNEL_MESSAGE_RECEIVED` with `is_bot_message=true` instead. Triggered when a new bot message is posted to a Slack channel.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Slack and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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