Keep Your Template Library Clean
Archived Notion items shouldn't have active Whatsapp templates cluttering your message library. Notis auto-cleans templates when items are archived.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
Why this helps
Notion items get archived or deprecated, but their Whatsapp templates linger, creating confusion about which templates are still valid and active.
- Maintain a clean, accurate Whatsapp template library
- Prevent team members from accidentally using deprecated templates
- Reduce confusion about which templates are current and valid
- Automate template lifecycle management tied to your Notion workflows
Setup
Build it in a few focused steps.
- 1Connect Notion and Whatsapp to Notis.
- 2Create an automation with the trigger: Notis receives a webhook from an external system signaling an archive event.
- 3Describe in plain language: 'When [external system] signals that an item is archived, look up the corresponding Whatsapp template and delete it to keep the template library clean.'
- 4Specify how Notis should match archived items to templates — for example, by name or ID.
- 5Test by archiving an item and verifying the template is deleted from Whatsapp.
Questions about this workflow
How does Notis match archived items to templates?
By name, ID, or a reference stored in Notion. You specify the matching logic when you set up the automation.
What if I need to keep a template even after the item is archived?
You can exclude specific templates from deletion or disable this automation for certain items.
Can I bulk delete old templates?
Yes. You can trigger a one-time run to delete all templates matching certain criteria.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Whatsapp. A trigger fires from one place; an action lands in another.
Notion triggers
Whatsapp actions
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New Page
Triggers when a new page is added to a Notion database.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Page Added to Page
Fires when a new subpage (a `child_page` type block) is added under a specified parent Notion page.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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