External Systems Create Asana Allocations Automatically
Send an HTTP request from any external tool or backend, and Notis automatically creates a resource allocation in Asana. Connect your entire planning stack.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Why this helps
Resource allocation lives in separate systems, and manually copying time commitments to Asana creates bottlenecks. Founders managing multiple tools lose visibility into actual team availability.
- Integrate resource planning from any external system
- Eliminate manual allocation entry into Asana
- Keep resource planning synchronized across tools
- Enable real-time availability updates
- Centralize team capacity planning
Setup
Build it in a few focused steps.
- 1Create a new automation in Notis: 'External source allocations'.
- 2Choose 'Webhook' as your trigger.
- 3Write your prompt: 'When a webhook is received with user, task, and hours data, create an allocation in Asana.'
- 4Notis will generate a webhook URL for you. Copy it and integrate it into your external system.
- 5Test by sending a webhook request with allocation data and verify the allocation appears in Asana.
Questions about this workflow
What data should I send in the webhook request?
At minimum: the Asana user, the task to allocate to, and the number of hours per week. Your automation prompt defines the exact format.
Can I send allocations for multiple users at once?
Yes. Your webhook can include batch allocation data. Tell Notis: 'For each user in the webhook data, create an allocation in Asana.'
What if the user or task doesn't exist in Asana?
Notis will either skip it with a warning or create the resource first, depending on your prompt. Specify your preference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Asana. A trigger fires from one place; an action lands in another.
Notion triggers
Asana actions
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New Page
Triggers when a new page is added to a Notion database.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Page Added to Page
Fires when a new subpage (a `child_page` type block) is added under a specified parent Notion page.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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