Keep Your Tracker Clean: Auto-Delete Completed Records
When a task completes, trigger a webhook, and Notis removes it from Airtable automatically. Your tracker stays lean, focused only on what's active.
Trigger
Webhook received
Notis starts this workflow when an external tool or custom backend sends an HTTP request.
Action
Delete Record
Permanently deletes a specific record from an existing table within an existing airtable base.
Why this helps
Your Airtable base becomes a graveyard of completed items. You end up filtering or hiding done records, and the noise makes it hard to see what actually needs work.
- Active tracker stays lean and uncluttered
- Completed items don't distract or confuse
- Easier to focus on what's actually pending
- Reduces cognitive load of scanning a crowded table
Setup
Build it in a few focused steps.
- 1Connect Airtable to Notis and get your webhook URL from the Notis portal
- 2When a task completes in your external tool or process, send an HTTP POST to the Notis webhook URL with the task identifier
- 3Notis maps the identifier to the Airtable record and deletes it
- 4Verify in Airtable that the record is gone and the rest of the table remains intact
- 5Optionally set up notifications so you know when records are deleted
Questions about this workflow
How do I trigger the webhook from my external tool?
Most tools (Zapier, Make, custom scripts, etc.) support webhook POST requests. You send a simple JSON payload with the task ID, and Notis handles the rest.
Is there a delay between triggering the webhook and the record being deleted?
Typically under a few seconds. Notis processes webhooks in real-time.
Can I archive records instead of deleting them permanently?
Yes. Ask Notis to move records to an archive table instead of permanently deleting them if you want to preserve history.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Notion to Airtable. A trigger fires from one place; an action lands in another.
Notion triggers
Airtable actions
All Page Events
Triggers when any Notion page is created or updated across the workspace.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Comment Created
Triggers when a new comment is created in Notion. Optional `page_id` filter scopes to comments on a specific page. When omitted, fires for any new comment in the workspace the integration has access to. Requires the 'Read comments' capability on the Notion integration. If a connection was authorized before that capability was enabled, the user must re-authorize the connection for comment events to flow.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
New Comment
Triggers when a new comment is added to a specified Notion block or page.
Create Field
Creates a new field within a specified table in an airtable base.
Database Created
Triggers when a new Notion database (the container) is created. A database is the post-2025-09-03 container that holds one or more data sources. This trigger fires for the container's creation event (`database.created`), distinct from `NOTION_DATASOURCE_CREATED` which fires when a new data source is added to an existing database. Most customers calling Notion's `POST /v1/databases` (the legacy API) or creating a database via the Notion UI will see this event. Adding a new data source to an existing database fires `data_source.created` instead — use `NOTION_DATASOURCE_CREATED` for that. Notion's payload puts `entity.type: "block"` (the container is a `child_database` block in the content tree) and `entity.id` is the database id.
Create multiple records
Creates multiple new records in a specified airtable table.
Data Source Created
Triggers when a new Notion data source is created. Fires workspace-wide. The payload's `data.parent` carries the data source's tree parent (typically the teamspace) for downstream filtering. A single template-based database creation can fire multiple `data_source.created` events at once — one per data source the template instantiates.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Data Source Schema Updated
Triggers when a Notion data source's schema is updated. Fires on column add / remove / rename. Payload includes `data.updated_properties: [{id, name, action}]` so consumers can discriminate the kind of change downstream. Optional `data_source_id` filter scopes to schema changes on a single data source. When omitted, fires for any schema change in the workspace the integration has access to. Note: adding a column also fires `page.properties_updated` once per existing row in the data source. Customers wanting a single structural-change signal should use this trigger.
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
New Page
Triggers when a new page is added to a Notion database.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Page Added to Page
Fires when a new subpage (a `child_page` type block) is added under a specified parent Notion page.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
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When this happens · Trigger
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