Organize Emails by Issue Status Automatically
An issue moves from Backlog to In Progress, but the email label stays the same. Your inbox gets cluttered with misaligned labels. Notis updates the label automatically when the status changes, so your email organization always matches your workflow.
Trigger
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
Manual label updates fall through the cracks. You end up with emails labeled 'Backlog' that are actually In Progress, creating confusion.
- Email labels always match the issue's current status
- Sort your inbox by workflow state in one click
- No manual label updates—Notis keeps it in sync
- Reduces confusion about what's actually in progress
Setup
Build it in a few focused steps.
- 1Connect Linear and Gmail to Notis.
- 2Create an automation: 'When an issue's status changes in Linear, update its Gmail label to match (e.g., Backlog → In Progress → Done).'
- 3Map your status names to label names (or let Notis use the same names).
- 4Test by moving an issue between statuses; check that the Gmail label updates.
- 5Enable it—all issue emails now auto-label by status.
Questions about this workflow
What if an issue has multiple labels already?
Notis only updates the status label. Other labels (by team, priority, etc.) stay in place.
Do I have to create the status labels first?
No. Notis can create them as part of setup, or use existing labels. Either way, it keeps them synced automatically.
Can I filter which issues get re-labeled?
Yes. Tell Notis: 'Only label issues I'm assigned to' or 'Only High and Urgent priority issues.' It adapts to your needs.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Linear to Gmail. A trigger fires from one place; an action lands in another.
Linear triggers
Gmail actions
Comment Received Trigger
Triggered when a comment is received.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Issue Created Trigger
Triggered when a new issue is created.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Private Team Comment Created
Fires when a new comment is posted on an issue in a private Linear team (polled with the connected user's token).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Private Team Issue Created
Fires when a new issue appears in a private Linear team (polled with the connected user's token).
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Private Team Issue Properties Updated
Fires when properties on an issue change in a private Linear team (polled with the connected user's token).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Project Created
Fires when a new Linear project is created. Covers projects in both public and private teams — polls with the connected user's token, so visibility matches what the connected user can see in Linear.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Project Properties Updated
Fires when properties on a Linear project change (status, lead, target date, priority, etc.). Covers projects in both public and private teams — polls with the connected user's token.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Linear and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Gmail.