Automatically Clean Up Done Issue Emails
An issue moves to Done in Linear, but the email stays in your inbox—completed work accumulates, cluttering your focus. Notis watches for Done status and automatically archives the email, so your inbox only shows active, unfinished work.
Trigger
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
Closed work sits in your email, creating cognitive noise. Neurodivergent founders can't ignore done items—they feel like unfinished tasks. Your inbox becomes a graveyard instead of an actionable list.
- Completed work automatically leaves your inbox—one less thing to manage
- Your inbox stays focused on active, unfinished issues only
- Reduces visual clutter and cognitive overhead
- Works in the background—no manual archiving needed
Setup
Build it in a few focused steps.
- 1Connect Linear and Gmail to Notis.
- 2Create an automation: 'When an issue moves to Done status in Linear, move its email to Trash in Gmail.'
- 3Optionally filter: 'Only archive emails for issues I was assigned to' or 'Only for issues in [specific project].'
- 4Test by moving a Linear issue to Done; check that the email moves to Trash.
- 5Enable it—done work now auto-clears from your inbox.
Questions about this workflow
What if I want to keep some Done emails?
You're in control. Archive the email manually if needed, or ask Notis to exclude certain issues from auto-archiving.
Does this happen to all Done issues or just mine?
You decide. You can say 'Archive emails for issues I was assigned to' or 'Archive all Done issues in the team.' Notis follows your rule.
Can I recover archived emails?
Yes—they're in Trash, not permanently deleted. You can restore them anytime.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Linear to Gmail. A trigger fires from one place; an action lands in another.
Linear triggers
Gmail actions
Comment Received Trigger
Triggered when a comment is received.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Issue Created Trigger
Triggered when a new issue is created.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Issue Updated Trigger
Triggered when an issue is updated. For example labels are changed, issue status is changed, etc.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Private Team Comment Created
Fires when a new comment is posted on an issue in a private Linear team (polled with the connected user's token).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Private Team Issue Created
Fires when a new issue appears in a private Linear team (polled with the connected user's token).
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Private Team Issue Properties Updated
Fires when properties on an issue change in a private Linear team (polled with the connected user's token).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Project Created
Fires when a new Linear project is created. Covers projects in both public and private teams — polls with the connected user's token, so visibility matches what the connected user can see in Linear.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Project Properties Updated
Fires when properties on a Linear project change (status, lead, target date, priority, etc.). Covers projects in both public and private teams — polls with the connected user's token.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Linear and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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