Real-Time Team Capacity Aggregation
You always know who has capacity and who is at their limit. Notis aggregates workload automatically, giving you the data to make fair assignments.
Trigger
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Action
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Why this helps
You assign work without knowing the full picture, leading to burnout on your team. Calculating who has capacity manually feels tedious, so you guess and often guess wrong.
- Never over-allocate your best people again
- Make data-driven assignment decisions
- Improve team morale with fair workload distribution
- Catch bottlenecks early
Setup
Build it in a few focused steps.
- 1Connect Jira and Google Sheets to Notis
- 2Create an automation: 'Aggregate the total issues assigned to each team member'
- 3Select the trigger: New Issue from your Jira project
- 4Notis updates the aggregation sheet automatically with counts and totals
- 5Optionally add effort estimates if your issues have them
- 6Test by creating a few new issues assigned to different team members
Questions about this workflow
Does this include sub-tasks or just top-level issues?
By default, just top-level issues. You can ask Notis to include subtasks if you want a complete picture of work.
How often does the aggregate update?
Every time a new issue is created. For broader periodic aggregations (like daily totals), set up a separate cron-based automation.
Can I track by multiple attributes, like team and project?
Yes. Ask Notis: 'Show me workload by team member and project' and it will create a more detailed breakdown.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Google Sheets. A trigger fires from one place; an action lands in another.
Jira triggers
Google Sheets actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Add Sheet to Spreadsheet
Adds a new sheet (worksheet) to a spreadsheet. use this tool to create a new tab within an existing google sheet, optionally specifying its title, index, size, and other properties.
New Project
Triggered when a new project is added in Jira
Aggregate Column Data
Searches for rows where a specific column matches a value and performs mathematical operations on data from another column.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Append Dimension
Tool to append new rows or columns to a sheet, increasing its size. use when you need to add empty rows or columns to an existing sheet.
Batch get spreadsheet
Retrieves data from specified cell ranges in a google spreadsheet; ensure the spreadsheet has at least one worksheet and any explicitly referenced sheet names in ranges exist.
Batch update spreadsheet
Updates a specified range in a google sheet with given values, or appends them as new rows if `first cell location` is omitted; ensure the target sheet exists and the spreadsheet contains at least one worksheet.
Batch Update Values by Data Filter
Tool to update values in ranges matching data filters. use when you need to update specific data in a google sheet based on criteria rather than fixed cell ranges.
Clear Basic Filter
Tool to clear the basic filter from a sheet. use when you need to remove an existing basic filter from a specific sheet within a google spreadsheet.
Clear spreadsheet values
Clears cell content (preserving formatting and notes) from a specified a1 notation range in a google spreadsheet; the range must correspond to an existing sheet and cells.
Connect any two apps with Notis in the middle.
Not just Jira and Google Sheets. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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