Delete Email Clutter the Moment Issues Close
When a Jira issue is marked done, Notis automatically archives the related emails. Inbox stays clean without manual work.
Trigger
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Action
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Why this helps
Resolved issues leave behind a trail of emails that clutter your inbox and make it hard to focus on what's actually open
- Inbox stays focused on only active work
- Reduce decision fatigue from old resolved emails
- No manual cleanup needed
Setup
Build it in a few focused steps.
- 1Connect Jira and Gmail integrations to Notis.
- 2Tell Notis: 'Delete emails related to Jira issues when they're marked resolved.'
- 3Specify which email folders or labels to archive from (optional).
- 4Notis confirms the automation and starts cleaning up.
- 5Watch your inbox get cleaner as issues close.
Questions about this workflow
Won't I lose important information?
No. Notis archives emails to trash (recoverable for 30 days) rather than permanently deleting them, and the full issue stays in Jira.
How does Notis know which emails are related to an issue?
Notis searches email content and sender for references to the issue key or assignees involved.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Jira to Gmail. A trigger fires from one place; an action lands in another.
Jira triggers
Gmail actions
New Issue
Fires when a new issue is created in the Jira project you configure. Only issues created in that project produce an event.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
New Project
Triggered when a new project is added in Jira
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Updated Issue
Fires when an existing issue is changed in the Jira project you configure — for example its status, assignee, or any other field on the issue is updated. Only issues in that project produce an event. It does not fire on comment activity: adding, editing, or deleting a comment on an issue will not produce an event from this trigger.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Jira and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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