Auto-share contact files with your team
New contacts shouldn't mean hunting down your team to grant them access. Notis shares the folder instantly with everyone who needs it.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
A new contact arrives and you have to manually share their folder with your team. Someone always ends up not having access. You're the bottleneck for every new lead's documentation.
- Team has access instantly—no permission-request delays
- Everyone sees new contacts at the same time
- Stop being the bottleneck for file access
Setup
Build it in a few focused steps.
- 1Connect Hubspot and Google Drive to Notis.
- 2Create a Google Group for your team (or list specific email addresses).
- 3Ask Notis: 'When a new contact is created, grant [teamname@domain.com] Editor access to their folder.'
- 4Pick trigger: Contact Created.
- 5Test with a new contact and verify your team gets access automatically.
Questions about this workflow
Can I give different access levels (Viewer vs Editor)?
Yes. Specify it in your prompt: 'Sales team gets Editor, managers get Viewer' or customize by role.
What if I want only certain team members to have access?
Use a Google Group for selective teams, or tell Notis exactly who should have access by role or name.
Can I change permissions later if the contact's status changes?
Yes. Create another automation: 'When a deal is won, upgrade that contact's folder to View-only for the team.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Google Drive. A trigger fires from one place; an action lands in another.
Hubspot triggers
Google Drive actions
Contact Created Trigger
Contact Created Trigger
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
Not just Hubspot and Google Drive. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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