Never Miss a Welcome Opportunity: Auto-Send Emails for New HubSpot Contacts
When a contact lands in HubSpot, Notis immediately sends your carefully crafted welcome email. No more context-switching to Gmail, no more wondering if you got around to it.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
New contacts get lost in the noise, and manually sending intro emails is cognitive overhead you don't need. You forget, they move on, deals never start.
- Instant follow-up with zero manual work
- Consistent, branded first impressions
- Fewer dropped contacts and missed opportunities
- Frees your brain for higher-value work
Setup
Build it in a few focused steps.
- 1Connect your HubSpot and Gmail accounts to Notis once via the portal.
- 2Tell Notis: 'When a new contact is created in HubSpot, send my welcome email in Gmail.' You can customize the subject, body, and tone in plain language.
- 3Choose where you want run reports (Slack, email, Telegram).
- 4Pick 'Contact Created' as your trigger.
- 5Test by adding a contact in HubSpot and watch the email land in Gmail's drafts or sent folder.
Questions about this workflow
Can I customize the welcome email for different contact sources?
Yes. Tell Notis to vary the message based on how the contact arrived (web form, manual import, API). Notis will adapt the email each time.
Will this send the email immediately or queue it as a draft?
You control this in the prompt. Tell Notis to send it live, or create a draft for you to review and tweak before sending.
What if I want to skip certain contacts (e.g., existing customers)?
Describe the exclusion rule in plain language to Notis, e.g., 'Only send if their company is not already in our customer list.'
Can I include attachments or links?
Absolutely. Specify what files or URLs should be attached or mentioned in the email body.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Gmail. A trigger fires from one place; an action lands in another.
Hubspot triggers
Gmail actions
Contact Created Trigger
Contact Created Trigger
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Hubspot and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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