Fresh Drafts, Zero Blank Page: Auto-Create Follow-Ups for New Contacts
New contact in HubSpot triggers a draft email in Gmail with subject, body, and structure already in place. You just review, adjust tone, and hit send—no starting from scratch.
Trigger
Contact Created Trigger
Contact Created Trigger
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Blank email drafts are paralyzing, especially when you're managing dozens of new leads. You defer it, batch it, forget it. Good leads get cold.
- Overcome blank-page anxiety and procrastination
- Drafts are ready the moment you need them
- Personal touch stays; template fatigue goes
- Outreach stays fresh and on-brand
Setup
Build it in a few focused steps.
- 1Connect HubSpot and Gmail via Notis (one-time setup).
- 2Tell Notis: 'When a new contact is created, draft an email with a warm opener and next steps. Include their company name if available.' Give an example of the tone and structure you like.
- 3Choose your notification channel.
- 4Select 'Contact Created' as the trigger.
- 5Test by creating a contact in HubSpot and check your Gmail drafts within seconds.
Questions about this workflow
Can the draft pull in data from HubSpot (like the contact's company or industry)?
Yes. Tell Notis to grab that info and insert it dynamically into the draft so it feels personal, not generic.
What if the draft needs different messaging for different contact types?
You can specify rules in your prompt, e.g., 'For leads from LinkedIn, mention they caught our eye; for referrals, thank the person who referred them.'
Do I have to send every draft, or can I delete ones I don't want?
Draft is just a draft. Delete, edit, or ignore any you don't need. The next contact gets a fresh one.
Can I ask Notis to add attachments or links to the draft?
Absolutely. Ask for specific resources (pricing sheet, case study, etc.) to be linked or attached.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Hubspot to Gmail. A trigger fires from one place; an action lands in another.
Hubspot triggers
Gmail actions
Contact Created Trigger
Contact Created Trigger
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Deal Stage UpdatedTrigger
Deal Stage UpdatedTrigger
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Hubspot and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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