Create File Versions Automatically When Sheet Filters Update
Your sheet has filtered views for different campaigns or clients. When filtered data changes, Notis makes a backup copy of the related Drive file.
Trigger
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Action
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Why this helps
You're running multiple campaigns from one master sheet. When a filter shows changes, you realize you should have made a backup copy of the file before updates happened.
- Automatically maintain version history without manual backups
- Prevents data loss by creating copies before major updates
- Reduces fear of accidentally overwriting important files
Setup
Build it in a few focused steps.
- 1Connect both integrations to Notis
- 2Tell Notis: 'When my filtered view in this sheet changes, create a copy of this Drive file with today's date in the name'
- 3Specify which filtered range to monitor and which file to copy
- 4Choose where the copy should be stored in Drive
- 5Test by making a change in your filtered sheet and verifying the file is copied
Questions about this workflow
Can I customize the backup file name?
Yes. You can tell Notis to include the date, a version number, or other metadata in the filename.
How many copies can be created automatically?
As many as you need. Notis will create a new copy each time the filter changes.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Google Drive. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Google Drive actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
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When this happens · Trigger
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