Auto-draft emails for filtered sheet data
Leads matching your criteria? Notis drafts outreach. Filter, review, send. No manual segmentation, no repetitive typing.
Trigger
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
Manually filtering sheet data, then copying each entry into an email draft wastes hours. Most filtered leads go ignored because the effort feels overwhelming.
- Auto-draft emails for every row matching your filter
- Personalize based on filtered columns
- Review in Gmail before sending
- Handle large lead lists without manual work
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Gmail to Notis.
- 2Create an automation: 'When rows in my [Sheet] match [Filter Criteria], create a Gmail draft with a personalized outreach email.'
- 3Set the trigger to 'Filtered Range Values Changed' and define the filter (e.g., 'Industry equals SaaS AND Funding Status equals Series A').
- 4Describe your outreach template in plain language (e.g., 'start with their company name, mention their recent funding round, ask for a quick call').
- 5Test by adding a lead that matches your filter and confirm the draft appears.
Questions about this workflow
How often does Notis check the filter?
Notis polls periodically (typically every 5-15 minutes depending on your settings) and drafts emails for any new rows that match your filter criteria.
Can I segment different outreach for different filters?
Yes. Create multiple automations, each with its own filter and outreach template. For example, one for VCs, another for agencies.
What if I want subject lines to vary?
Tell Notis in your prompt: 'personalize the subject line with their company name' and Notis will vary it per lead.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Gmail. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Gmail actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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