Sync team roles based on task status in Sheets
As tasks progress through your spreadsheet, Notis updates team roles in GitHub automatically. When work moves to 'In Progress', the core team gets maintainer access. When it's 'Done', it reverts. No manual role juggling.
Trigger
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Action
Add or update team membership for a user
Adds a github user to a team or updates their role (member or maintainer), inviting them to the organization if not already a member; idempotent, returning current details if no change is made.
Why this helps
As project phases change, you need different people to have different access levels in GitHub. Manually updating roles each time a task moves creates bottlenecks and access creep.
- Automatic role updates keep access current
- Reduce manual permission management
- Team access scales with project status
- Eliminate role change delays
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and GitHub to Notis
- 2Create an automation: 'When a task status changes in my sheet, update team roles in GitHub'
- 3Select 'Cell Range Values Changed' as your trigger (the status column)
- 4Map your status values to GitHub team roles (e.g., 'Active' = maintainer, 'Blocked' = member, 'Complete' = triage)
- 5Test with one task moving through statuses and verify roles update in GitHub
Questions about this workflow
Can multiple statuses apply different roles?
Yes. You define the mapping. 'In Progress' might mean maintainer, 'Review' might mean write, and 'Done' might mean read-only.
What if someone is in multiple teams?
Notis updates their role in the specified team without affecting other team memberships.
Does this support custom GitHub team names?
Yes. You tell Notis which GitHub team to update, and it works with any team name.
When this happens · Trigger
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Supported Triggers and Actions
Notis builds workflows that link Google Sheets to GitHub. A trigger fires from one place; an action lands in another.
Google Sheets triggers
GitHub actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Accept a repository invitation
Accepts a pending repository invitation that has been issued to the authenticated user.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
List repositories starred by the authenticated user
Deprecated: lists repositories starred by the authenticated user, including star creation timestamps; use 'list repositories starred by the authenticated user' instead.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
List stargazers
Deprecated: lists users who have starred a repository; use `list stargazers` instead.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Star a repository for the authenticated user
Deprecated: stars a repository for the authenticated user; use `star a repository for the authenticated user` instead.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Add email for auth user
Adds one or more email addresses (which will be initially unverified) to the authenticated user's github account; use this to associate new emails, noting an email verified for another account will error, while an existing email for the current user is accepted.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Add app access restrictions
Replaces github app access restrictions for an existing protected branch; requires a json array of app slugs in the request body, where apps must be installed and have 'contents' write permissions.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Add a repository collaborator
Adds a github user as a repository collaborator, or updates their permission if already a collaborator; `permission` applies to organization-owned repositories (personal ones default to 'push' and ignore this field), and an invitation may be created or permissions updated directly.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Add a repository to an app installation
Adds a repository to a github app installation, granting the app access; requires authenticated user to have admin rights for the repository and access to the installation.
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