Auto-Create Subtasks When Your Query Results Change
Your spreadsheet query finds new results, and Notis creates matching subtasks in Asana automatically. Work gets tracked, not ignored.
Trigger
Table Query Result Changed
Triggers when the result set of a saved table query changes in Google Sheets. Detects rows added, removed, or updated in the query output. This trigger monitors the result of a SQL query against a Google Sheets table and fires when changes are detected.
Action
Create subtask
Creates a new asana subtask under an existing parent task (`task gid`); `due on` and `due at` are mutually exclusive and cannot be set simultaneously.
Why this helps
Data-driven founders use sheet queries to pull insights, but turning those query results into tracked subtasks is manual and easy to skip.
- Query results become tracked work automatically
- Each result is a discrete subtask for granular progress tracking
- No manual data-to-task conversion
Setup
Build it in a few focused steps.
- 1Connect Google Sheets and Asana to Notis.
- 2Ask Notis: 'Monitor my [sheet name] query in [cell range]. For each new result, create a subtask under [parent task].' (Or portal: Automations > New, choose 'Table Query Result Changed' trigger.)
- 3Define your parent task: 'All subtasks go under [task name].'
- 4Specify the data mapping: 'Column A becomes the subtask title, Column B is the description, Column C is the due date.'
- 5Test by modifying data so the query returns new results, then verify subtasks appear.
Questions about this workflow
What if the query returns hundreds of results?
Notis creates a subtask for each new result in the result set. If you want to limit noise, add a condition: 'Only create subtasks if Priority is High' or similar.
How does Notis know which results are new?
Notis tracks results from the previous run. New rows in the result set trigger subtask creation.
Can I customize the parent task dynamically?
Yes, describe it in your prompt: 'If Status = Urgent, put it under the Urgent Task. If Status = Standard, use the Regular Task.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Sheets to Asana. A trigger fires from one place; an action lands in another.
Google Sheets triggers
Asana actions
Aggregate Metric Changed
Triggers when an aggregate metric (SUM/COUNT/AVG/MIN/MAX) changes in a Google Sheets spreadsheet. This trigger monitors an aggregate calculation on a target column (optionally filtered by a search column/value) and fires when the calculated result changes.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Cell Range Values Changed
Triggers when values in a specified A1 range change in Google Sheets. This trigger monitors a specific cell or range of cells and fires when any values change.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Conditional Format Rule Changed
Triggers when conditional formatting rules change in a Google Spreadsheet. Detects when rules are added, updated, or removed. Uses snapshot-based diffing to detect changes between polls.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Data Validation Rule Changed
Triggers when data validation rules change (added/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Developer Metadata Changed
Triggers when developer metadata entries change (new/updated/removed) in a Google Spreadsheet. Uses snapshot-based diffing to detect changes between polls.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Filtered Range Values Changed
Polling trigger that monitors Google Sheets filtered ranges for value changes. Uses snapshot-based diffing to detect when values matching a data filter change. Emits the matched values when changes are detected.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New Rows in Google Sheet
Simple polling trigger that monitors Google Sheets for new rows. Detects when new rows are added and returns the complete row data. Perfect for triggering any workflow based on new sheet entries.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
New Sheet Added in Google Spreadsheet
Polling trigger that detects when a new sheet is added to a Google Spreadsheet.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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