Receive WhatsApp List Menus When Files Are Shared With You in Google Drive
When a file lands in your shared folder, you need to decide quickly: review it now, delegate it, or schedule it for later. Notis sends a WhatsApp message with an interactive list menu, so you can respond with one tap.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Send interactive list
Send an interactive list message to a whatsapp number. list messages allow users to select from up to 10 options in a structured format. great for menus, catalogs, or choices. note: the message will be delivered to the recipient only if they have texted first.
Why this helps
Shared files trigger decision fatigue. Neurodivergent founders get stuck choosing between competing priorities, and files queue up undecided.
- Triage shared files instantly without opening Google Drive
- Reduce decision paralysis with predefined options
- Keep team collaboration flowing smoothly
- Log your file decisions for later reference
Setup
Build it in a few focused steps.
- 1Connect Google Drive and WhatsApp to Notis.
- 2Create a new automation and tell Notis: 'When a file is shared with me in Google Drive, send a WhatsApp message with an interactive list menu offering: Review Now, Delegate to [Team Member], or Schedule for Friday.'
- 3Set the trigger to 'File Shared' and use WhatsApp as the channel.
- 4Test by having a teammate share a file with you and verify the WhatsApp list menu appears.
- 5Customize the list options in your automation prompt to match your workflow (review, archive, delegate, etc.).
Questions about this workflow
How many options can I include in a WhatsApp list menu?
You can add up to 10 options in a single list message, giving you plenty of flexibility for workflow choices.
What happens after someone selects an option?
Notis captures their choice and can take follow-up actions, like adding a label to the file, moving it to a folder, or creating a task.
Can I customize the list options based on file type?
Yes. Describe your logic in the automation prompt, and Notis can show different menu options for different file types or senders.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Whatsapp. A trigger fires from one place; an action lands in another.
Google Drive triggers
Whatsapp actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
File Created
Triggers when a new file is created in Google Drive.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
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When this happens · Trigger
Do this · Action
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