Get WhatsApp Alerts When New Files Match Your Google Drive Search
Instead of manually searching Google Drive, Notis watches for files matching your custom query and sends a WhatsApp message the moment a match appears. Perfect for tracking files with specific keywords, formats, or naming patterns.
Trigger
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Action
Send message
Send a text message to a whatsapp number. note: the message will reflect on the recipient's phone number only if they have texted first.
Why this helps
Neurodivergent founders often need to find files on specific topics or with specific naming patterns, but manual searching drains attention. Relevant files get buried and forgotten.
- Discover relevant files automatically without manual searching
- Stay updated on new files that match your criteria in real time
- Reduce the cognitive load of remembering to search for specific files
- Keep your projects organized by tracking files by topic or pattern
Setup
Build it in a few focused steps.
- 1Connect Google Drive and WhatsApp to Notis.
- 2Create a new automation and tell Notis: 'When a new file in Google Drive matches [your search query, e.g., 'filename contains invoice or status = DRAFT'], send me a WhatsApp message with the file name and a link.'
- 3Set the trigger to 'New File Matching Query' and choose WhatsApp as your notification channel.
- 4Test by creating a file that matches your query and verify the WhatsApp alert arrives.
- 5Adjust your query or notification preferences in the automation prompt if needed.
Questions about this workflow
What kind of search queries are supported?
You can use Google Drive's native query syntax, including file name patterns, MIME types, owner, and date ranges.
Will I be alerted about files that already exist but now match my query?
No. Alerts trigger only for newly created files that match. The 'New File Matching Query' trigger focuses on new files.
Can I have multiple automations for different search queries?
Yes. Create separate automations for each query, and Notis will send independent WhatsApp alerts for each.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Whatsapp. A trigger fires from one place; an action lands in another.
Google Drive triggers
Whatsapp actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
File Created
Triggers when a new file is created in Google Drive.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
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When this happens · Trigger
Do this · Action
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