Send WhatsApp Buttons to Instantly Approve or Review New Google Drive Files
New files need quick decisions. Notis sends a WhatsApp message with interactive buttons (Approve, Review, Archive) so your team can act without opening Google Drive or typing responses.
Trigger
File Created
Triggers when a new file is created in Google Drive.
Action
Send interactive buttons
Send an interactive button message to a whatsapp number. button messages allow users to quickly respond by tapping up to 3 predefined buttons. perfect for yes/no questions, quick choices, or call-to-action scenarios. note: the message will be delivered to the recipient only if they have texted first.
Why this helps
Decision-making workflows get stuck in email threads and notifications. Neurodivergent founders need low-friction ways to move files forward without breaking focus.
- Move file approvals from email to WhatsApp for faster responses
- Lower the friction for team decision-making
- Eliminate back-and-forth messages and keep workflows moving
- Give your team context about the file directly in the prompt
Setup
Build it in a few focused steps.
- 1Connect Google Drive and WhatsApp to Notis.
- 2Create a new automation with the prompt: 'When a new file is created in Google Drive, send a WhatsApp message with the file name and interactive buttons: [Approve], [Review Later], and [Archive].'
- 3Set the trigger to 'File Created' and choose WhatsApp as the channel.
- 4Test by creating a file and confirming the WhatsApp message with buttons appears.
- 5Optionally, configure Notis to capture team responses and update the file status in Google Drive based on which button is tapped.
Questions about this workflow
How many buttons can I include in the WhatsApp message?
You can add up to 3 interactive buttons per message. Choose actions that match your workflow.
Can the buttons trigger actions in Google Drive automatically?
Yes. When someone taps a button, Notis can update file labels, move files to folders, or log the decision back in your workflow.
Will all team members see the buttons, or just one person?
The message goes to whoever you specify in the automation. You can target the file creator, a manager, or a team group.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Whatsapp. A trigger fires from one place; an action lands in another.
Google Drive triggers
Whatsapp actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
File Created
Triggers when a new file is created in Google Drive.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Google Drive and Whatsapp. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Whatsapp.