File Sharing to Project Tracking
When a collaborator shares a file with you in Google Drive, Notis instantly creates a tracking entry in your Notion database. You'll never miss an incoming project or lose track of who sent you what.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Insert row database
Creates a new page (row) in a specified notion database.
Why this helps
Shared files pile up in your Google Drive and you lose track of which ones need action, who shared them, or why. Your collaborators think you've received their files, but you've already context-switched away and forgotten. Weeks later, you rediscover the file and feel terrible for the delay.
- Capture every shared file immediately so nothing falls through the cracks
- See at a glance who shared what and when, right in your Notion database
- Reduce response time by making shared files visible and organized from day one
- Build accountability into collaboration by logging all file handoffs
Setup
Build it in a few focused steps.
- 1Connect your Google Drive and Notion accounts to Notis (one-time setup).
- 2Create a new automation in the Notis portal with this prompt: 'When someone shares a file or folder with me in Google Drive, create a database row in my Notion Projects database with the file name, sharing date, and sharer name.'
- 3Set the trigger to 'File Shared (Permissions Added)'.
- 4Choose your notification channel (Slack, email, or in-portal).
- 5Test by sharing a file with yourself from another Google account, then verify the entry appears in Notion.
Questions about this workflow
Will this capture internal team shares and external collaborator shares?
Yes, Notis captures all new file sharing events, regardless of whether they're from team members or external collaborators. You can filter by domain or user in your automation prompt if you only want certain shares tracked.
What if the same file is shared multiple times?
Notis will create a new entry each time new permissions are added. If you want to avoid duplicates, include 'only create an entry if the file hasn't been shared with me before' in your prompt.
Can I capture the sharer's email and team in Notion?
Absolutely. Notis extracts the sharer's name and email automatically. Your prompt can request these as separate Notion properties, e.g., 'add the sharer's email to the Collaborator field.'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Notion. A trigger fires from one place; an action lands in another.
Google Drive triggers
Notion actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
File Created
Triggers when a new file is created in Google Drive.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Google Drive and Notion. Any combination from 985+ integrations.
When this happens · Trigger
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