Track File Sharing as Linear Issues
When a file is shared with new people, something important is happening. Notis turns that sharing event into a Linear issue so your team knows collaboration is expanding and can prepare accordingly.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Create linear issue
Creates a new issue in a specified linear project and team, requiring a title and description, and allowing for optional properties like assignee, state, priority, cycle, and due date.
Why this helps
Neurodivergent teams miss when files are shared with new collaborators, losing visibility into who's involved and what context is being shared. This leads to duplicated effort and misaligned work.
- Immediate visibility into who's been invited to collaborate
- Automatic record of sharing events in Linear
- Helps coordinate team awareness around expanded collaboration
- Reduces missed context from new collaborators
Setup
Build it in a few focused steps.
- 1Connect both Google Drive and Linear to Notis.
- 2Tell Notis 'When a file is shared with someone, create a Linear issue' or build it in the portal.
- 3Describe the outcome: 'Create an issue that mentions the file name, who it was shared with, and their email.'
- 4Select 'File Shared (Permissions Added)' as your trigger.
- 5Choose Slack or email for updates and test by sharing a file with a colleague.
Questions about this workflow
Will this trigger for every sharing action?
Yes. If you only want to track certain collaborators or projects, tell Notis 'Only create issues when files are shared outside our team' or similar to filter events.
Can I add the new collaborator as an assignee on the Linear issue?
Not directly, but Notis can create the issue with a specific team or person mentioned, and you can ask it to 'tag the engineering lead for review.'
What if a file is shared with multiple people at once?
Notis creates one issue per sharing event, so one issue will include all the new permissions added in that moment. You can ask Notis to list all new collaborators in the issue description.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Linear. A trigger fires from one place; an action lands in another.
Google Drive triggers
Linear actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Create linear attachment
Creates a new attachment and associates it with a specific, existing linear issue.
File Created
Triggers when a new file is created in Google Drive.
Create a comment
Creates a new comment on a specified linear issue.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Create linear issue
Creates a new issue in a specified linear project and team, requiring a title and description, and allowing for optional properties like assignee, state, priority, cycle, and due date.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Get create issue default params
Fetches a linear team's default issue estimate and state, useful for pre-filling new issue forms.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a label
Creates a new label in linear for a specified team, used to categorize and organize issues.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Delete issue
Archives an existing linear issue by its id, which is linear's standard way of deleting issues; the operation is idempotent.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Get all teams
Retrieves all teams from the linear workspace without requiring any parameters.
Download issue attachments
Downloads a specific attachment from a linear issue; the `file name` must include the correct file extension.
Connect any two apps with Notis in the middle.
Not just Google Drive and Linear. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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