Sync Drive Sharing Into Asana Task Followers
Share a file in Google Drive, and Notis automatically adds the new collaborators as followers on the matching Asana task. Everyone stays aware.
Trigger
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Action
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Why this helps
You share a Drive file with someone, they don't get added to the Asana task, they're unaware the work exists, follow-up is messy.
- Share a file in Drive once; Notis ensures all participants follow the Asana task.
- No one gets left out: sharing automatically triggers awareness in Asana.
- Reduces follow-up messages: followers get notifications as the task progresses.
- Keeps team in sync without extra steps or duplicate invitations.
Setup
Build it in a few focused steps.
- 1Connect Google Drive and Asana to Notis.
- 2Set up the automation: 'When a file is shared in Drive, add the new collaborators as followers on the corresponding Asana task.'
- 3Notis detects permission changes and automatically adds followers.
- 4Choose your notification channel.
- 5Test by sharing a Drive file with a colleague and verify they're added as a follower in Asana.
Questions about this workflow
How does Notis know which Asana task to add followers to?
Notis matches the Drive file name to the Asana task name. You can customize the matching logic in your prompt.
What if the Asana task doesn't exist yet?
You can configure Notis to create the task, or skip it. Specify your preference in the automation setup.
Does this work with shared Drive folder shares or only individual files?
This works best with individual file shares. Folder-level shares may require adjusting your prompt to specify which files to track.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Drive to Asana. A trigger fires from one place; an action lands in another.
Google Drive triggers
Asana actions
Comment Added (Docs/Sheets/Slides)
Triggers when a new comment is added to Google Docs, Sheets, or Slides.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
File Created
Triggers when a new file is created in Google Drive.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
File Deleted or Trashed
Triggers when a file is moved to trash or permanently deleted in Drive.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
File Shared (Permissions Added)
Triggers when new sharing permissions are granted to a file or folder. Uses Drive's `changes.list` endpoint with inline `permissions` in the `fields` mask so each change carries the file's current permission set provider-atomically. We diff that against `seen_permission_keys` to identify newly added grants. Drive page tokens are the primary cursor; if Drive rejects a stored token, the trigger raises `PollingTriggerError` without clearing state rather than silently re-baselining and dropping events. Limitation: truly ephemeral permissions (added and revoked between two polls without any other file modification in between) are not detected. Drive Activity API would catch those but requires an additional OAuth scope and a different payload contract.
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
File Updated
Triggers when a file's metadata or content changes in Google Drive.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Google Drive Changes
Triggers when changes are detected in a Google Drive.
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
New File Matching Query
Triggers when a new Google Drive file matches a provided query. This is the legacy query-centric trigger: it preserves Drive API query config such as ``corpora`` / ``driveId`` aliases and emits the historical ``file_matching_query`` event type. ``FileCreatedTrigger`` covers the broader "new file" case and emits ``file_created``.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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