Alert your team when Google Docs placeholders are completed
Stop waiting for form submissions. When someone fills in a placeholder in your Google Doc template, Notis sends an instant Telegram message so you know action is required.
Trigger
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Action
Send Message
Send a text message to a telegram chat using the bot api.
Why this helps
You create a Google Doc template with placeholders (e.g., [CLIENT NAME], [DEADLINE]), share it, then manually check to see if it's been filled. By the time you see it, follow-up is overdue.
- Know immediately when forms or templates are completed
- Reduce manual status checking and follow-up friction
- Automate downstream actions based on form submission
Setup
Build it in a few focused steps.
- 1Connect Google Docs and Telegram to Notis.
- 2Ask Notis: 'Send me a Telegram message when the placeholder [CLIENT NAME] in my Google Doc is filled in.'
- 3Notis will ask you which Google Doc to monitor.
- 4Select 'Document Placeholder Filled' as the trigger.
- 5Test by sharing the template with a collaborator and having them fill in the placeholder.
Questions about this workflow
How do I define what counts as a placeholder?
Use simple text patterns like [PLACEHOLDER] or {{variable}} in your Google Doc. Tell Notis which pattern to look for, and it monitors the document.
Can I trigger on multiple placeholders being filled?
Yes. Create separate automations for each placeholder, or ask Notis to wait for all placeholders in a section to be filled before sending the alert.
What if someone deletes the placeholder by accident?
Notis will still fire because it detects when the placeholder is no longer present. You'll get notified, even if it was accidental deletion.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Docs to Telegram. A trigger fires from one place; an action lands in another.
Google Docs triggers
Telegram actions
New Document Created
Triggers when a new Google Doc is created. This trigger monitors Google Docs and fires when new documents are detected. Uses timestamp filtering to efficiently poll for new documents.
Answer Callback Query
Use this method to send answers to callback queries sent from inline keyboards. the answer will be displayed to the user as a notification at the top of the chat screen or as an alert.
Document Deleted
Triggers when an existing Google Doc is deleted (moved to trash). This trigger monitors Google Docs and fires when documents are trashed.
Delete Message
Delete a message, including service messages, with certain limitations.
Document Placeholder Filled
Triggers when a Google Doc's plain text changes such that a configured placeholder token/pattern is no longer present (i.e., the document has been filled in). This trigger monitors a specific Google Doc and fires when a placeholder pattern that was previously present is no longer found in the document's plain text.
Edit Message
Edit text messages sent by the bot.
Document Search Update
Triggers when a Google Doc matching a user-defined search query is newly created or updated since the last poll. This trigger uses timestamp filtering to efficiently monitor documents.
Export Chat Invite Link
Generate a new primary invite link for a chat; any previously generated primary link is revoked. the bot must be an administrator in the chat for this to work and must have the appropriate administrator rights.
Document Structure Changed
Triggers when a Google Doc's structure changes (headers/footers added/removed, tables/images count changes). This trigger monitors a specific document for structural changes like: - Headers added or removed - Footers added or removed - Tables added or removed - Images (inline objects) added or removed - Positioned objects added or removed - Footnotes added or removed
Forward Message
Forward messages of any kind. service messages can't be forwarded.
Document Updated
Triggers when an existing Google Doc is updated or modified. This trigger monitors Google Docs and fires when documents are updated.
Get Chat Info
Get up to date information about the chat (current name of the user for one-on-one conversations, current username of a user, group or channel, etc.).
Document Word Count Threshold
Triggers when a Google Doc's word/character count crosses a user-defined threshold. This trigger monitors a specific Google Doc and fires when its word or character count becomes greater than or equal to the configured threshold value.
Get Chat Administrators
Get a list of administrators in a chat. on success, returns an array of chatmember objects that contains information about all chat administrators except other bots.
New Folder Created in Root
Triggers when a new folder is created in the root folder of Google Drive. This trigger monitors Google Drive and fires when new folders are detected in the root directory.
Get Chat History
Get chat history messages. note: this uses the getupdates method with specific parameters to retrieve historical messages.
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When this happens · Trigger
Do this · Action
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