Send Meeting Location Automatically via WhatsApp
For in-person or hybrid events: when the meeting is 10 minutes away, Notis sends attendees the location or Zoom link on WhatsApp so nobody's scrambling to find it.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Send location
Send a location message to a whatsapp number. note: the location will be shared with the recipient only if they have texted first.
Why this helps
People arrive late or to the wrong place because they never looked at the calendar invite; you end up texting the location manually to latecomers.
- Fewer latecomers: a location reminder on WhatsApp—where people live—drives better attendance
- Zoom clarity: no more 'I can't find the link' from attendees two minutes after you started
- Reduces manual coordination: one automated message replaces texting people individually with logistics
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and WhatsApp business accounts to Notis.
- 2Create a new automation: 'When a calendar event is 10 minutes away from starting, send attendees a WhatsApp message with the meeting location (in-person address or Zoom link).'
- 3Set the trigger to 'Event Starting Soon'.
- 4Choose your run-report channel.
- 5Test with a real meeting and verify the location message arrives in time.
Questions about this workflow
Will Notis include the address if it's a physical location?
Yes, if the address is in the calendar event details. Notis extracts it and includes it in the WhatsApp message. For Zoom, it grabs the link from the event.
What if some attendees are online and others in-person?
You can tell Notis to include both—'Send the meeting room location and the Zoom link'—so everyone has what they need.
Can I send a formatted message or just a plain text location?
You can ask Notis for any format, e.g., 'Send a friendly message: Meeting starts in 10 minutes. Location: [address]. Zoom: [link].'
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Whatsapp. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Whatsapp actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create message template
Create a new message template for the whatsapp business account. templates must be approved by whatsapp before they can be used. templates are required for marketing messages and messages sent outside the 24-hour window.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Delete message template
Delete a message template from the whatsapp business account. this permanently removes the template and it cannot be recovered. only delete templates that are no longer needed.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Get business profile
Get the business profile information for a whatsapp business phone number. this includes business details like description, address, website, and contact info.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Get media
Get information about uploaded media including a temporary download url. the download url is valid for 5 minutes and can be used to retrieve the actual media file. this is useful for downloading media that was sent to your whatsapp number.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Get media info
Get metadata about uploaded media without generating a download url. this is useful for checking file size, type, and hash without downloading the file. use get media if you need the actual download url.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Get message templates
Get all message templates for the whatsapp business account. templates are required for sending messages outside the 24-hour window and for marketing/utility messages.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Get phone number
Get details of a specific phone number associated with a whatsapp business account.
Get phone numbers
Get all phone numbers associated with a whatsapp business account (waba).
Connect any two apps with Notis in the middle.
Not just Google Calendar and Whatsapp. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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