Automatically Archive Inactive Companies Weekly
Every week, Notis identifies companies with no active deals or recent meetings and archives them—keeping your database lean and searchable.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Why this helps
Your Hubspot company list grows cluttered with inactive or one-off contacts, slowing searches and making it hard to focus on real prospects.
- Cleaner, faster company searches in Hubspot
- Less cognitive overhead when scanning your account
- Automated maintenance removes manual housekeeping
- Archival is reversible if you change your mind
Setup
Build it in a few focused steps.
- 1Connect Hubspot to Notis
- 2Tell Notis: 'Every week, archive any Hubspot companies that have no active deals and haven't been contacted in 3 months' or configure in Automations
- 3Choose a day and time for the weekly run (e.g., Monday morning)
- 4Pick your notification channel to see which companies were archived
- 5Notis will run automatically each week and report back with a summary
- 6Verify one run by checking your Hubspot archive the next morning
Questions about this workflow
Can I customize the inactivity threshold?
Yes, ask Notis to adjust the timeline (e.g., 6 months instead of 3) or change the criteria for what counts as 'active'.
Will archived companies be lost forever?
No, archived companies can be restored from Hubspot's recycling bin or unarchived via the API if needed.
Does this count meetings on my calendar as activity?
Only if those meetings are logged as activities in Hubspot. You can combine this with a meeting-logging automation to track all interactions.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Hubspot. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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