Automatically Log Calendar Meeting Reminders to Hubspot
Minutes before your meeting starts, Notis logs it as an engagement record in Hubspot—so your activity history is complete.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create email
Creates a new email engagement record in hubspot, requiring portal-specific `properties` (e.g., `hs timestamp` as a utc millisecond timestamp), and that association `to id`s and `associationtypeid`s are valid and existing.
Why this helps
Meetings happen but Hubspot shows no activity record, leaving gaps in your relationship history and making it impossible to audit who you've met with.
- Complete activity history in Hubspot for every meeting
- Better relationship intelligence and audit trails
- Faster context-switching when jumping between calls
- Prevents meetings from slipping through CRM cracks
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Hubspot to Notis
- 2Tell Notis: 'Log a Hubspot email activity whenever a calendar event is about to start' or configure in Automations
- 3Choose how many minutes before the meeting you want the reminder (e.g., 15 minutes)
- 4Select your notification channel
- 5Notis will create an email engagement record in Hubspot when the trigger fires
- 6Test with an upcoming meeting and verify the activity appears in the related contact's record
Questions about this workflow
Will this create duplicate activities if I have multiple meetings in a row?
No, each meeting gets its own activity record based on its unique event ID.
Can I customize what information gets logged?
By default, Notis logs the meeting title, time, and attendees. Ask Notis to customize the description or other fields.
Do I have to be the organizer for this to work?
No, any event on your calendar triggers the automation, whether you're the organizer or an attendee.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Hubspot. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Hubspot actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add asset association
Associates an existing asset ('form', 'object list', or 'external web url') with a specified hubspot marketing campaign.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add token to event template
Adds a new custom data token to an existing event template for a specified hubspot application, optionally populating a crm object property if objectpropertyname is provided.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Archive email
Archives the hubspot email specified by `emailid` by moving it to the recycling bin, making it inaccessible unless restored.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Archive a batch of emails by ID
Archives multiple hubspot crm emails by id; ids must exist as archiving is irreversible.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Archive a batch of quotes by id
Archives a batch of existing, non-archived quotes by their ids; this action is irreversible and useful for managing outdated or irrelevant quotes.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Archive batch of companies by id
Archives a batch of companies by their unique ids; targeted companies must exist, not be previously archived, and this api operation is irreversible.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Archive batch of contacts by id
Archives a batch of existing contacts by their hubspot crm ids, rendering them inactive; this action is irreversible via the api and requires manual restoration or a separate unarchive endpoint.
Archive batch of deals by id
Archives a batch of existing deals by their unique hubspot ids, removing them from active views and reports (soft delete); archived deals may be restorable.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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