Auto-share meeting documents when attendees confirm
You shouldn't have to manually share files with each person who accepts. When an attendee confirms they're coming, Notis automatically shares the meeting folder or documents with them.
Trigger
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Action
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Why this helps
Tracking who has confirmed and manually sharing each one is a juggling act that drains attention. Files get shared with the wrong people, or someone gets left out entirely.
- Attendees immediately have access to meeting materials.
- You eliminate the manual 'who confirmed, who needs access' tracking.
- Reduces last-minute sharing scrambles before the meeting.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Google Drive to Notis.
- 2Tell Notis, 'Share my meeting folder with attendees when they accept the invite' or create this automation in the portal.
- 3Select the trigger: 'Attendee Response Changed' (you can filter for 'accepted' responses).
- 4Specify the file or folder to share and what access level (view, comment, or edit).
- 5Test by inviting someone, having them accept, and confirming the files appear in their Drive.
Questions about this workflow
Can I share different files with different attendees?
Yes. If you use distinct folders for different event types or roles, Notis can target the appropriate folder based on the event details in your automation prompt.
What if someone declines—can you revoke access?
Not automatically yet, but you can monitor declined responses and manage permissions manually, or ask Notis to do so in a future update.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Google Drive. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Google Drive actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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