Auto-archive meeting files when events are cancelled
When you cancel a meeting, the leftover files clutter your Drive. Notis automatically moves all related materials to an archive folder, keeping your active workspace clean without losing anything.
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
Move File
Tool to move a file from one folder to another in google drive. use when you need to reorganize files by changing their parent folder(s).
Why this helps
Cancelled meetings leave behind orphaned files and folders that create visual clutter and cognitive overhead. You either manually tidy them up or leave them to pile up.
- Your Drive stays clean without manual archiving.
- Materials are preserved for reference but out of the way.
- Reduces context switching between organizing and working.
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Google Drive to Notis.
- 2Tell Notis, 'Move meeting files to my Archive folder when I cancel the event' or set this up in the portal.
- 3Select the trigger: 'Event Canceled or Deleted'.
- 4Specify the archive folder destination (e.g., 'Archive' or 'Cancelled Projects').
- 5Test by cancelling an event and confirming the files move to the archive.
Questions about this workflow
Can I automatically delete the files instead of archiving?
You can set it up that way, but archiving is safer to preserve meeting notes and decisions in case you need them later.
What if the meeting was cancelled by someone else?
Notis will detect the cancellation and move files accordingly, regardless of who cancelled it.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Google Drive. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Google Drive actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add file sharing preference
Modifies sharing permissions for an existing google drive file, granting a specified role to a user, group, domain, or 'anyone'.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Copy file
Duplicates an existing file in google drive, identified by its `file id`.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Comment
Tool to create a comment on a file. use when you need to add a new comment to a specific file in google drive.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Shared Drive
Tool to create a new shared drive. use when you need to programmatically create a new shared drive for collaboration or storage.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create File or Folder
Creates a new file or folder with metadata. use to create empty files or folders, or files with content by providing it in the request body (though this action primarily focuses on metadata creation).
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a File from Text
Creates a new file in google drive from provided text content (up to 10mb), supporting various formats including automatic conversion to google workspace types.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create a folder
Creates a new folder in google drive, optionally within a parent folder specified by its id or name; if a parent name is provided but not found, the action will fail.
Create Reply
Tool to create a reply to a comment in google drive. use when you need to respond to an existing comment on a file.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
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