Automatically email attendees when you schedule a new meeting
Create a calendar event and Notis instantly emails your attendees with context, agenda, or preparation steps. No manual email required.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Send Email
Sends an email via gmail api using the authenticated user's google profile display name, requiring `is html=true` if the body contains html and valid `s3key`, `mimetype`, `name` for any attachment.
Why this helps
You schedule meetings in Google Calendar, but attendees only see a bare invite. If you want to set context, expectations, or ask them to prep, you have to write separate emails to each person.
- Save time by emailing all attendees at once instead of writing individual messages
- Set tone and expectations immediately with context that goes beyond a calendar invite
- Reduce attendee confusion by providing agenda, prep work, or relevant links in email form
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Create an automation saying 'When I create a new meeting, email the attendees with the agenda' (or however you want to frame it)
- 3Choose the trigger: Event Created
- 4Customize the email content by telling Notis what to include ('add the Zoom link', 'mention prep work', etc.)
- 5Test by creating a test calendar event with a colleague and verifying they receive the email
Questions about this workflow
What if I don't want to email everyone for every event?
You can set conditions in plain language: 'Email attendees only if there are 3+ people invited' or 'Only send emails for meetings labeled Team.' Notis interprets your rules.
Can I customize the email per event?
Yes. Notis uses your automation rule as a template, but you can customize it per event by manually editing the email before Notis sends it, or by adjusting your automation rules.
Does this replace the calendar invite?
No. The attendees get both the Google Calendar invite and an additional email. This gives them context without losing the calendar notification.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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