Automatically clear your inbox when meetings start
When a meeting is about to begin, Notis automatically moves old emails to your archive. Your inbox is clear, so you can focus on the call.
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Move to Trash
Moves an existing, non-deleted email message to the trash for the specified user.
Why this helps
Your meeting is in 2 minutes, and your inbox has 150 unread emails. You're distracted by notifications and can't focus on the actual meeting.
- Reduce meeting distraction by clearing old emails from your sight right before you start
- Protect focus time by removing notification temptation during calls
- Maintain clarity by separating new messages (sent during the meeting) from pre-existing inbox clutter
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'Archive all my emails older than 24 hours when my meetings start'
- 3Select the trigger: Event Starting Soon (set to when a meeting is about to begin)
- 4Customize the archival rule (e.g., 'Keep starred emails', 'Only archive if 50+ unread')
- 5Test by creating a meeting, waiting for the trigger, and confirming emails are archived
Questions about this workflow
Will my emails be gone forever?
No, they're archived, not deleted. You can search your archive anytime, and important emails stay searchable in Gmail.
What if I need an email during the meeting?
Your meeting is likely focused, not email-based. If you need to reference something, you can search your archive quickly. The archival reduces distraction without hiding anything.
Can I exclude certain emails from being archived?
Yes. Star important emails before the meeting, and tell Notis 'Don't archive starred messages' or 'Keep emails from my boss' to protect critical messages.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
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When this happens · Trigger
Do this · Action
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