Auto-generate meeting notes email templates
Schedule a meeting and Notis creates an email draft for notes. You fill in discussion points and action items, then send it to attendees—no format wrestling.
Trigger
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Action
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Why this helps
After meetings, you waste time figuring out how to organize your notes, format action items, and send them to attendees. By the time you're done, attendees have moved on.
- Capture notes faster by starting with a structured email template instead of a blank screen
- Share outcomes promptly by having the format ready, so nothing delays distribution
- Reduce friction by automating the administrative work of note-taking so you focus on content
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Create an automation: 'When I create a calendar event, draft a meeting notes email'
- 3Customize the template structure (attendees, agenda, action items, etc.)
- 4Choose whether Notis creates the draft immediately or sends it as a reminder after the meeting
- 5Test by creating a calendar event and reviewing the pre-populated notes draft
Questions about this workflow
When should Notis create the draft—before or after the meeting?
You can choose. Create it immediately so you have it ready to fill in during the meeting, or have Notis create it after as a reminder to capture notes.
Can I customize the template for different types of meetings?
Yes. Tell Notis 'For all-hands meetings, include a 'Team Highlights' section' or 'For 1-on-1s, add a 'Goals for Next Sprint' field.' Templates adapt to meeting type.
Will the draft include attendee names?
Yes. Notis pulls attendee names from your calendar and pre-fills them so the email is ready to send the moment you're done.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Gmail. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
Save your first hour today.
7 days free trial with 20$ free usage included.
No card. Works with personal or business Gmail.