Auto-label emails from your upcoming calendar events
Notis reads your calendar and automatically labels all related emails in Gmail. Emails about a meeting get labeled with the event name—so you find them instantly.
Trigger
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Action
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Why this helps
You have a meeting coming up, and important emails are buried in your inbox. You hunt through email searching for anything related to the meeting, losing focus and time.
- Find meeting context faster by having all related emails auto-labeled and grouped
- Reduce prep time by seeing email threads organized by event, not scattered in your inbox
- Maintain focus during meetings by having all context and correspondence in one labeled section
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Gmail to Notis
- 2Tell Notis 'Label my emails based on my calendar events' or 'Create a label for each meeting and put related emails there'
- 3Select the trigger: Calendar Event Sync
- 4Optionally customize label names or which events to track
- 5Test by creating a calendar event, sending yourself test emails mentioning it, and verifying they get labeled
Questions about this workflow
How does Notis know which emails match a calendar event?
Notis reads the email subject and body, looking for keywords from your calendar event (meeting title, attendee names, etc.). If it finds a match, it applies the label.
What if emails match the wrong event?
You can refine your automation rules. Tell Notis 'Only label emails that mention [specific keyword]' or 'Exclude [subject line pattern]' to tighten the match.
Do labels get removed after the meeting?
Labels stay on the emails permanently so you have a history. You can ask Notis to clean up old labels or archive them after a certain time.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Gmail. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Gmail actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Modify email labels
Adds and/or removes specified gmail labels for a message; ensure `message id` and all `label ids` are valid (use 'listlabels' for custom label ids).
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create email draft
Creates a gmail email draft, supporting to/cc/bcc, subject, plain/html body (ensure `is html=true` for html), attachments, and threading.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create label
Creates a new label with a unique name in the specified user's gmail account.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Delete Draft
Permanently deletes a specific gmail draft using its id; ensure the draft exists and the user has necessary permissions for the given `user id`.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Delete message
Permanently deletes a specific email message by its id from a gmail mailbox; for `user id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Fetch emails
Fetches a list of email messages from a gmail account, supporting filtering, pagination, and optional full content retrieval.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Fetch message by message ID
Fetches a specific email message by its id, provided the `message id` exists and is accessible to the authenticated `user id`.
Fetch Message by Thread ID
Retrieves messages from a gmail thread using its `thread id`, where the thread must be accessible by the specified `user id`.
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When this happens · Trigger
Do this · Action
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