Keep Your Team in Sync on Cancelled Meetings
When you delete or cancel a Google Calendar event, Notis immediately posts a notification in the related Asana task so your team isn't blindsided and doesn't waste prep time.
Trigger
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Action
Create task comment
Adds a new text comment (story) to an existing asana task, appearing in its activity feed.
Why this helps
You cancel a meeting in Google Calendar, but your team doesn't see it until they show up on the Zoom call at the scheduled time. Wasted prep time, wasted mental energy, and a broken trust in your calendar system.
- Your team learns about cancellations instantly without checking email
- Prevent wasted prep time and confusion on your team
- Centralize meeting status in Asana so everyone trusts one source of truth
- Reduce back-and-forth messages about changed meetings
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When I cancel a meeting in Google Calendar, post a notification in the related Asana task.'
- 3Notis links canceled events to their Asana tasks and posts a comment immediately.
- 4Test by canceling an upcoming meeting and verify the Asana notification appears.
- 5Optional: Ask Notis to add a specific tag (like Cancelled) or change the task status to let team members know at a glance.
Questions about this workflow
What if I delete an event instead of formally cancelling it?
Notis treats both the same way: if a calendar event is removed, the notification posts to Asana.
Do all team members need Asana access to see the cancellation notice?
If they're assigned to the task or following it, they'll get a notification in Asana. Non-task-members can check the task manually.
Can I customize the cancellation message?
Yes. Tell Notis how you'd like to phrase it (e.g., 'Meeting rescheduled' vs. 'Cancelled'), and it will adjust.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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