Sync Meeting Attendees to Asana Automatically
When someone accepts your calendar invite, Notis adds them as a follower on the Asana task so they see all prep updates, action items, and follow-ups in one place.
Trigger
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Action
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Why this helps
You invite teammates to a meeting and create an Asana task, but forget to add them to the task. They miss prep reminders and action items because they don't follow the task. Post-meeting, you have to manually chase them down for feedback.
- Attendees automatically stay updated on meeting prep and follow-ups
- Reduce manual task assignments and follower management
- Keep everyone on the same page without sending repetitive emails
- Centralize meeting discussion in Asana instead of scattered messages
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Asana to Notis.
- 2Tell Notis: 'When someone accepts my calendar meeting invite, add them as a follower on the related Asana task.'
- 3Notis matches the calendar attendee (by email) to their Asana account and adds them as a follower.
- 4Test by inviting a colleague to a meeting, having them accept, and verifying they appear as a task follower.
- 5Optional: Customize to also assign them to the task instead of just following, if that fits your workflow better.
Questions about this workflow
What if an attendee doesn't have an Asana account?
Notis can't add them as a follower, but you can ask it to create a note or comment mentioning their name so the team knows they're involved.
Will this add attendees if they tentatively accept or decline?
By default, only for accepts. You can ask Notis to include tentative responses too.
Can I exclude certain attendees from being added?
Yes. Tell Notis to skip specific email domains, roles, or individual names if you prefer.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Asana. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Asana actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Add Followers to Task
Tool to add followers to a task in asana. use this tool when you need to add one or more users as followers to a specific task. this will notify them of updates to the task.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Add Supporting Relationship to Goal
Tool to add a supporting goal relationship to a goal. use when you want to link a project, task, portfolio, or another goal as a supporting resource to a specific goal in asana.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Add task to section
Adds an existing task to a section, optionally positioning it before or after another task in that section; if no position is specified, the task is added to the end.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create Allocation
Creates a new allocation. use when you need to schedule or assign a specific amount of a user's time per week to a task or project within a defined period.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a project
Creates a new asana project, requiring either a `workspace` or `team` gid for association, and returns the full project details.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create a tag in a workspace
Creates a new tag, with properties like name and color defined in the request body, within a specific asana workspace (using `workspace gid`); this tag helps categorize tasks, is confined to the workspace, and is not automatically applied to tasks.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Create task in asana with specific details
Creates a new asana task; requires 'workspace', 'parent', or 'projects' for association, and 'followers', 'projects', 'tags' are set only at creation.
Create Attachment for Task
Tool to upload an attachment to a task. use when you need to attach a file to a specific task in asana.
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When this happens · Trigger
Do this · Action
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