Get Prepared Without Scrambling
Prep tasks arrive in Airtable moments before your meeting starts
Trigger
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Action
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Why this helps
Meetings start in 15 minutes but you're still context-switching between calendar and preparation tools, scrambling to find what you needed to review.
- Prep materials are queued before meetings start
- No more frantic last-minute context-switching
- Structured approach to meeting readiness
Setup
Build it in a few focused steps.
- 1Connect Google Calendar and Airtable to Notis
- 2Tell Notis: 'When a meeting is 15 minutes away, create a prep checklist in my tasks table with the meeting name, attendees, and a blank notes section'
- 3Select Event Starting Soon as your trigger (and specify 15 minutes)
- 4Notis asks which Airtable table receives the prep tasks
- 5Test by creating a calendar event 20 minutes in the future and watch the prep record appear
Questions about this workflow
Can I customize the prep template?
Tell Notis what to include: 'Add agenda items, attendee bios, and previous meeting notes' and it will adapt.
What if I have back-to-back meetings?
Each gets its own prep checklist record as each meeting approaches.
Can I adjust the time window (15 minutes)?
Yes, tell Notis 'give me prep tasks 30 minutes before' or '5 minutes before' and it adjusts.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Google Calendar to Airtable. A trigger fires from one place; an action lands in another.
Google Calendar triggers
Airtable actions
Attendee Response Changed
Polling trigger that fires when any attendee's RSVP changes to accepted, declined, or tentative. Returns attendee info and current status.
Create base
Creates a new airtable base with specified tables and fields within a workspace; ensure field options are valid for their type.
Event Canceled or Deleted
Triggers when a Google Calendar event is cancelled or deleted. Returns minimal data: event_id, summary (if available), and cancellation timestamp.
Create Comment
Creates a new comment on a specific record within an airtable base and table.
Event Starting Soon
Triggers when a calendar event is within a configured number of minutes from starting. Returns event details, time remaining, attendees, and join links when available.
Create Field
Creates a new field within a specified table in an airtable base.
Calendar Event Changes
**SOON TO BE DEPRECATED** - Use Calendar Event Sync (polling trigger) instead. Real-time webhook trigger for calendar event changes. Returns event metadata only. For full event data, use Calendar Event Sync (polling trigger).
Create multiple records
Creates multiple new records in a specified airtable table.
Event Created
Polling trigger that fires when a new calendar event is created. Returns event ID, summary, start/end times, and organizer info.
Create a record
Creates a new record in a specified airtable table; field values must conform to the table's column types.
Calendar Event Sync
Polling trigger that returns full event data including details, attendees, and metadata. For real-time notifications with basic info, use Calendar Event Changes (webhook).
Create table
Creates a new table within a specified existing airtable base, allowing definition of its name, description, and field structure.
Event Updated
Triggers when an existing Google Calendar event is modified. Returns the event ID, change type, and the specific fields that changed with their previous and new values.
Delete Comment
Deletes an existing comment from a specified record in an airtable table.
Delete multiple records
Deletes up to 10 specified records from a table within an airtable base.
Connect any two apps with Notis in the middle.
Not just Google Calendar and Airtable. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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