Archive Emails as Searchable Documents
Important emails get lost in the shuffle. Archive key messages in Telegram where you can find them instantly.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Send Document
Send general files (documents) to a telegram chat using the bot api.
Why this helps
Neurodivergent founders struggle with email search and file organization. Critical information hides in old threads, and email isn't designed for long-term knowledge storage.
- Create a second brain for important emails
- Escape email search frustration with Telegram archives
- Find critical info in one searchable space
- Protect against email account issues or purges
Setup
Build it in a few focused steps.
- 1Connect Gmail and Telegram to Notis.
- 2Create a new automation with the prompt: 'When I receive an email from specific clients or about contracts, save it as a document file in Telegram with the subject as the filename.'
- 3Select 'New Gmail Message Received' as the trigger.
- 4Choose a Telegram channel for archives and test by receiving an email you want to archive.
Questions about this workflow
Which emails get archived?
Only the ones you specify in your prompt. Examples: 'emails with attachments', 'emails from my accountant', or 'emails containing the word contract'.
Are the files searchable?
Yes. Telegram stores the files and you can search by filename (which uses the email subject).
Does this eat up Telegram storage?
Telegram files are managed by your Telegram plan. You can set Notis to archive selectively to keep usage manageable.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Telegram. A trigger fires from one place; an action lands in another.
Gmail triggers
Telegram actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Answer Callback Query
Use this method to send answers to callback queries sent from inline keyboards. the answer will be displayed to the user as a notification at the top of the chat screen or as an alert.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Delete Message
Delete a message, including service messages, with certain limitations.
Edit Message
Edit text messages sent by the bot.
Export Chat Invite Link
Generate a new primary invite link for a chat; any previously generated primary link is revoked. the bot must be an administrator in the chat for this to work and must have the appropriate administrator rights.
Forward Message
Forward messages of any kind. service messages can't be forwarded.
Get Chat Info
Get up to date information about the chat (current name of the user for one-on-one conversations, current username of a user, group or channel, etc.).
Get Chat Administrators
Get a list of administrators in a chat. on success, returns an array of chatmember objects that contains information about all chat administrators except other bots.
Get Chat History
Get chat history messages. note: this uses the getupdates method with specific parameters to retrieve historical messages.
Connect any two apps with Notis in the middle.
Not just Gmail and Telegram. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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