A Monthly Record of Your Communication
At the end of each month, you might wonder: 'Who did I really talk to? What commitments did I make?' Without a snapshot, that information disappears into your inbox. This workflow creates a monthly archive in Notion summarizing your key communications, so you have a record for accountability, learning, and dispute resolution.
Trigger
Recurring schedule
Notis starts this workflow on a schedule, such as daily, weekly, or during business hours.
Action
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Why this helps
Neurodivergent founders often operate in crisis mode and don't have time to reflect on what was actually promised to whom. A month later, there's confusion about commitments, and you can't quickly prove what was discussed or agreed.
- Build a searchable monthly record of your communication without manual work
- Quickly resolve disputes by referencing your monthly archive
- Identify patterns in who you're communicating with and what about
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Ask Notis: 'On the first of every month, create a summary page in my Archive database showing: total emails sent and received, key senders and recipients, and a list of subjects from emails marked as important.'
- 3Notis will confirm your monthly archive page location and what data to include.
- 4Choose your timezone so the archive runs at the right time, and pick where you want run notifications.
- 5Wait for the first of the month or ask Notis to generate a test archive so you can see the format.
Questions about this workflow
Does this data overwrite the previous month or keep history?
Each month gets its own page, so you build up a complete year (and beyond) of archives. You can search and compare across months in Notion.
Can I customize what gets included in the snapshot?
Yes. Tell Notis what matters to you: 'Include emails from clients and vendors, but not newsletters' or 'Show me my top 5 senders by volume and the topics we discussed.'
Is this for personal accountability or team transparency?
Either. If your Notion is personal, it's your private record. If your team has access, it's a transparent communication log everyone can reference.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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