Turn Email into Team Documentation
Emails about project decisions, client feedback, or technical requirements often contain information that should be in your team's shared workspace, not buried in someone's mailbox. This workflow automatically creates a Notion page whenever you receive an important email, so critical information is documented, searchable, and available to everyone who needs it.
Trigger
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Action
Create Notion page
Creates a new empty page in a notion workspace.
Why this helps
Key project information gets stuck in email threads, scattered across team members' inboxes. When you need to reference a requirement or decision, you have to ask who has that email and dig through archives instead of checking your team's Notion workspace.
- Project-critical emails become team documentation instantly
- No more digging through email threads to find decisions or requirements
- Team members can access important information from Notion without needing email forwards
Setup
Build it in a few focused steps.
- 1Connect Gmail and Notion to Notis.
- 2Ask Notis: 'When I receive an email with [specific keyword or from specific person], create a new Notion page in my [Project Name] workspace with the email subject as the title and the full email content as the page content.'
- 3Notis will confirm which Notion page or database to use as the parent and what information to include.
- 4Select 'New Gmail Message Received' as your trigger and pick your notification channel.
- 5Send a sample email matching your criteria (e.g., an email from your client or a specific project label) and verify the page was created in Notion.
Questions about this workflow
What if I only want certain emails converted to pages, not all of them?
Tell Notis your filter criteria in plain language: 'Only create a page for emails from [sender]' or 'Only emails with [keyword] in the subject'. Notis handles the filtering automatically.
Will attachments be included?
Notis will note if an email has attachments, but cannot currently embed binary files. However, you can ask Notis to add a note like 'See original email for attachment [filename]' so team members know where to look.
Can different emails go to different Notion pages?
Yes. You can set up multiple workflows with different filters, or tell Notis to organize pages into subfolders based on sender or subject criteria.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Notion. A trigger fires from one place; an action lands in another.
Gmail triggers
Notion actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add multiple content blocks (bulk, user-friendly)
Efficiently adds multiple standard content blocks to a notion page in a single api call with automatic markdown parsing. the 'content' field in notionrichtext blocks now automatically detects and parses markdown formatting including headers (# ## ###), bold (**text**), italic (*text*), strikethrough (~~text~~), inline code (`code`), links ([text](url)), and more. ideal for bulk content creation, ai agents, and replacing multiple individual add page content calls. supports automatic text formatting, content splitting, and up to 100 blocks per request.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add content to Notion page
Deprecated: appends a single content block to a notion page or a parent block (must be page, toggle, to-do, bulleted/numbered list, callout, or quote); invoke repeatedly to add multiple blocks.
Append complex blocks (advanced, full control)
Appends complex blocks with full notion block structure to a parent block or page. use for advanced scenarios requiring precise control: code blocks, tables, embeds, nested children within blocks, or when working with pre-built notion block objects. requires full notion api block schema - use add multiple page content for simpler content creation.
Archive Notion Page
Archives (moves to trash) or unarchives (restores from trash) a specified notion page.
Create comment
Adds a comment to a notion page (via `parent page id`) or to an existing discussion thread (via `discussion id`); cannot create new discussion threads on specific blocks (inline comments).
Create Notion Database
Creates a new notion database as a subpage under a specified parent page with a defined properties schema; use this action exclusively for creating new databases.
Create Notion page
Creates a new empty page in a notion workspace.
Delete a block
Archives a notion block, page, or database using its id, which sets its 'archived' property to true (like moving to "trash" in the ui) and allows it to be restored later.
Connect any two apps with Notis in the middle.
Not just Gmail and Notion. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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