Track Every Email You Send as Work
You send an email promising a deliverable, then life happens and you forget. This automation captures every sent message as a trackable issue so follow-ups aren't invisible.
Trigger
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Action
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Why this helps
You send emails committing to action but lose track of them because they disappear into 'Sent,' and you end up over-committing or missing your own deadlines.
- Every commitment you make via email becomes a Jira task automatically
- Prevent the 'I said yes in email but forgot' problem
- External accountability feeds directly into your internal task system
Setup
Build it in a few focused steps.
- 1Connect Gmail and Jira to Notis from your portal.
- 2Tell Notis: 'When I send an email, create a Jira issue called [Email Subject] and put the recipients in the description so I know who I promised this to.'
- 3Set the trigger to 'Email Sent' and pick your notification channel.
- 4Send a test email to yourself and watch the issue appear in Jira within seconds.
Questions about this workflow
What if I send lots of emails—won't this flood Jira?
Yes, intentionally. This automation surfaces all your commitments so nothing hides. You can refine the rule to skip certain emails (like internal FYIs) if needed.
Can I exclude certain recipients or subjects?
Tell Notis your preferences—e.g., 'Skip emails to myself' or 'Skip emails with [internal] in the subject.'
Does it include attachments?
Notis can reference them in the issue description so you know what was sent.
When this happens · Trigger
Do this · Action
Supported Triggers and Actions
Notis builds workflows that link Gmail to Jira. A trigger fires from one place; an action lands in another.
Gmail triggers
Jira actions
Email Sent
Triggers when a Gmail message is sent by the authenticated user. It polls the 'SENT' label and emits metadata including sender, recipients, subject, timestamp, and thread ID.
Add Attachment
Uploads and attaches a file to a jira issue.
New Gmail Message Received Trigger
Triggers when a new message is received in Gmail.
Add Comment
Adds a comment using atlassian document format (adf) for rich text to an existing jira issue.
Add Watcher to Issue
Adds a user to an issue's watcher list by account id.
Assign Issue
Assigns a jira issue to a user, default assignee, or unassigns; supports email/name lookup.
Bulk Create Issues
Creates multiple jira issues (up to 50 per call) with full feature support including markdown, assignee resolution, and priority handling.
Create Issue
Creates a new jira issue (e.g., bug, task, story) in a specified project.
Link Issues
Links two jira issues using a specified link type with optional comment.
Create Project
Creates a new jira project with required lead, template, and type configuration.
Connect any two apps with Notis in the middle.
Not just Gmail and Jira. Any combination from 985+ integrations.
When this happens · Trigger
Do this · Action
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